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How do I fill this out?
Filling out the Purchase Requisition form is straightforward. Begin by entering your requestor information, including your name and department. Next, provide detailed information about the desired supplier and the items needed.
How to fill out the Hofstra University Purchase Requisition Form?
1
Enter your requestor name and department.
2
Fill in the suggested supplier's details including name and contact information.
3
List the items you wish to purchase along with quantity, unit price, and total price.
4
Provide a rationale for selecting the suggested supplier.
5
Collect necessary departmental authorization before submission.
Who needs the Hofstra University Purchase Requisition Form?
1
Department heads require this form to request funds for necessary purchases.
2
Administrative staff need it for maintaining accurate procurement records.
3
Faculty members might use it to acquire teaching materials and supplies.
4
Purchasing agents utilize this form to facilitate supplier engagement and order placement.
5
Financial officers ensure compliance with budgeting through submitted requisition forms.
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1
Upload the Purchase Requisition PDF to PrintFriendly's editor.
2
Select the field you wish to edit and input the necessary information.
3
Make sure to review all entries for accuracy.
4
Once editing is complete, click on the download button to save your changes.
5
Share or print the form as needed for submission.
What are the instructions for submitting this form?
To submit the Purchase Requisition form, email it to PurchaseReq@hofstra.edu or fax it to 516-463-4605. You may also deliver the physical copy to the Procurement Services office located on campus. Make sure to retain a copy for your records and verify all fields are filled correctly.
What are the important dates for this form in 2024 and 2025?
Important dates for submission and processing of this form typically align with the university's fiscal year deadlines, including the end of each semester and the beginning of the new budget cycle. Be sure to check with the procurement office for specific cut-off dates each year.
What is the purpose of this form?
The Purchase Requisition form is designed to formalize and streamline the process of ordering goods and services within Hofstra University. It is crucial for ensuring that all purchases are documented and authorized appropriately. This helps maintain accountability and fiscal discipline across departments.
Tell me about this form and its components and fields line-by-line.
- 1. Requestor Name: The name of the person initiating the requisition.
- 2. Department: The department in which the requestor works.
- 3. Suggested Supplier: The recommended supplier for the requested items.
- 4. Item Details: Description of goods or services needed, including quantity and pricing.
- 5. Total Price: The total amount requested for the order.
What happens if I fail to submit this form?
Failure to submit this form can lead to delays in procurement. It may also result in missed opportunities for necessary purchases or budget allocations. Timely submission ensures smooth operational continuity.
- Delayed Purchases: Without the form, necessary items may not be procured in time.
- Budget Overruns: Failure to document requests can lead to overspending.
- Accountability Issues: Not using the form can hinder tracking spending.
How do I know when to use this form?
- 1. Purchasing Supplies: Use this form to request office or educational supplies.
- 2. Equipment Orders: Necessary for requesting equipment needed for departmental operations.
- 3. Service Contracts: Required for engaging third-party services for the university.
Frequently Asked Questions
What is the purpose of the Purchase Requisition form?
It serves as a formal request for purchasing items or services.
How can I access the Purchase Requisition form?
You can download it directly from our website.
Can I edit the PDF after downloading it?
Yes, you can easily edit the form using PrintFriendly.
Is it possible to share the PDF after editing?
Absolutely, sharing options are available once you've made your edits.
What should I do if I need assistance while filling out the form?
Refer to our guidelines or contact Procurement Services for help.
Do I need any approvals before submitting the form?
Yes, departmental authorization is required.
What happens after I submit my Purchase Requisition?
It will go through the approval process by Procurement Services.
Can I download the edited form in different formats?
Currently, you can download it as a PDF after editing.
How do I keep track of my submitted requisitions?
Maintain a copy of the downloaded forms for your records.
What information is critical to include in the requisition form?
Ensure all fields including supplier details and item descriptions are completed.
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