Annual Meeting on Women's Cancer Group Hotel Reservation
This document provides essential instructions and details for reserving group hotel accommodations for the Annual Meeting on Women's Cancer held in San Diego in 2016. It outlines group housing requests, payment responsibilities, and cancellation policies. It's a vital resource for groups needing multiple room bookings for the event.
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How do I fill this out?
To complete this form, gather the necessary information about your group and the required number of rooms. Make sure to provide accurate contact details and adhere to the submission deadlines. Use the instruction sections to guide you through filling in each required field.
How to fill out the Annual Meeting on Women's Cancer Group Hotel Reservation?
1
Collect information on your group and room requirements.
2
Fill in the contact and accommodation details accurately.
3
Submit the form via email or fax to the appropriate contact.
4
Ensure your submission is done before the group housing deadline.
5
Receive confirmation and manage your room block details as needed.
Who needs the Annual Meeting on Women's Cancer Group Hotel Reservation?
1
Event organizers planning accommodations for attendees.
2
Companies sending representatives to the event.
3
Individuals booking travel for multiple peers.
4
Hotels needing to confirm group room blocks.
5
Travel agents coordinating large group reservations.
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Once satisfied with the edits, download the updated PDF.
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Ensure to keep a copy for your records.
What are the instructions for submitting this form?
To submit this form, email the completed document to Tori Scatena at tori.scatena@sgo.org or fax it to (312) 235-4059 by December 18, 2015. Make sure to confirm receipt with the SGO Housing Bureau. It’s recommended to keep a copy of your submission for your records.
What are the important dates for this form in 2024 and 2025?
Important dates include the group housing deadline of February 5, 2016, and the room reservation cancellation deadline of February 19, 2016. Ensure all room blocks are confirmed and submitted before these dates.
What is the purpose of this form?
The purpose of this form is to streamline the hotel booking process for groups attending the Annual Meeting on Women's Cancer. It collects pertinent information to secure room blocks in San Diego. This ensures participants have guaranteed accommodations and helps manage lodging logistics effectively.
Tell me about this form and its components and fields line-by-line.
- 1. Group Representative: Details of the main contact person for the group.
- 2. Company Name: Name of the company or organization represented.
- 3. Address: Mailing address of the organization.
- 4. City: City where the organization is located.
- 5. Country: Country of the organization.
- 6. Phone Number: Contact number for the representative.
- 7. Email: Email address for communication.
- 8. Room Preferences: Preferred types of rooms needed.
- 9. Hotel Preference: Preferences for specific hotels.
What happens if I fail to submit this form?
Failing to submit this form may result in losing the opportunity for group reservations. Without timely submission, your room block could be released or unavailable for your group. It is crucial to adhere to deadlines to ensure accommodations are secured.
- Loss of Group Rate: Missing the deadline may result in losing group rate benefits.
- Room Availability: If not submitted on time, desired room types might not be available.
- Attrition Fees: Late cancellations may incur additional fees for the group.
How do I know when to use this form?
- 1. Group Travel Planning: When organizing travel arrangements for a larger group.
- 2. Event Participation: To manage room bookings for attendees at the event.
- 3. Corporate Reservations: When a company sends multiple representatives.
Frequently Asked Questions
How do I access the hotel reservation form?
You can access the hotel reservation form directly from our website by navigating to the relevant section.
What if I need to make changes after submitting?
If you need to make changes, contact the event organizers directly to update your information.
Is there a deadline for submitting this form?
Yes, the deadline for group housing requests is February 5, 2016.
What happens after I submit the form?
You will receive a confirmation of your room block from the hotel once your request is processed.
Can I submit this form online?
Yes, you can submit the completed form via email or fax as specified in the document.
What if my group needs more rooms later?
You can request additional rooms as availability allows, but be sure to adhere to the deadlines.
What is the attrition fee?
The attrition fee is charged if you use less than 80% of the rooms in your block.
Are room rates inclusive of taxes?
No, the listed room rates do not include state or local taxes.
Who do I contact with questions about this form?
Contact Tori Scatena at the SGO Housing Bureau for any questions.
Can I request specific hotels?
Yes, you can indicate your hotel preferences in the reservation form.
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