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How do I fill this out?

To fill out this Architectural Request Form, first provide your personal information at the top. Next, detail the modifications you wish to make and attach supporting documents as specified. Finally, submit the form to the Homeowners Association for review.

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How to fill out the Architectural Request Form Homeowners Association?

  1. 1

    Read the form and gather necessary information.

  2. 2

    Complete all required fields accurately.

  3. 3

    Attach detailed descriptions and necessary documents.

  4. 4

    Sign the form near the bottom.

  5. 5

    Submit the form to the Homeowners Association.

Who needs the Architectural Request Form Homeowners Association?

  1. 1

    Homeowners wanting to modify their property.

  2. 2

    Contractors who require approval for work on behalf of homeowners.

  3. 3

    Real estate agents assisting clients with property changes.

  4. 4

    Board members managing and approving requests.

  5. 5

    Property managers overseeing compliance with homeowner regulations.

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What are the instructions for submitting this form?

To submit the Architectural Request Form, please send the completed form to PO Box 19209, GSO, NC 27419, or email it to admin@hoaminc.com. Ensure that all required documents are attached, including detailed descriptions and visual aids if applicable. It’s crucial to allow for up to 30 days for the Board of Directors to review your request.

What are the important dates for this form in 2024 and 2025?

Important dates for submissions include the request deadlines for summer and winter modifications. Ensure to submit your requests at least 30 days prior to planned project start dates in 2024 and 2025 to avoid delays.

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What is the purpose of this form?

The Architectural Request Form is essential for maintaining the aesthetic standards of the community. It allows homeowners to propose exterior modifications while ensuring they comply with the governing documents. Ultimately, it protects property values and ensures harmonious living environments.

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Tell me about this form and its components and fields line-by-line.

This form contains several fields to collect necessary information regarding modification requests.
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  • 1. Date Submitted: The date the request is submitted.
  • 2. Name: The homeowner's full name.
  • 3. Phone (H): Home phone number.
  • 4. Phone (W): Work phone number.
  • 5. Address: The homeowner's residential address.
  • 6. Type of Modification: Details options for types of modifications being requested.
  • 7. Detailed Description: A thorough description of the proposed changes.
  • 8. Estimated Start Date: When the homeowner intends to start the modification.
  • 9. Estimated Completion Date: When the homeowner expects to finish the modification.
  • 10. Signature: The homeowner's signature affirming the request.

What happens if I fail to submit this form?

Failing to submit this form may result in unauthorized modifications, which can lead to enforcement actions by the Homeowners Association. It is crucial to adhere to the submission protocols to avoid penalties.

  • Unauthorized Modifications: Modifications made without approval can result in the need for removal or alteration.
  • Penalties: Failure to comply with the submission process may lead to fines or other actions.
  • Increased Scrutiny: Repeat failures to submit may lead to stricter enforcement of rules.

How do I know when to use this form?

You should use this form whenever you plan to make any external changes to your property. This includes, but is not limited to, adding a fence or painting the exterior of your house.
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  • 1. Adding Fences: Homeowners must submit this form to obtain approval for any new fencing.
  • 2. Exterior Painting: Approval is required for color changes or repainting of the home.
  • 3. Building Additions: Submit the form for any permanent additions to the original structure.
  • 4. Landscaping Changes: Any significant changes to landscaping must be pre-approved with this form.
  • 5. Outbuildings: Structures such as sheds require prior approval from the Board.

Frequently Asked Questions

How do I submit the Architectural Request Form?

You can submit the form by mailing it to the provided address or emailing it to the management team.

What modifications require this form?

Any exterior modifications such as fences, painting, or additions require submission of this form.

How long does it take to get approval?

Please allow up to 30 days for a decision from the Board of Directors.

Can I make multiple requests at once?

Each modification request must be submitted using a separate form.

What happens if my request is denied?

In case of denial, further guidance will be provided regarding the reasons for the decision.

Are there any fees associated with this form?

No fees are required for submission of the Architectural Request Form.

What if I forget to include necessary documents?

Incomplete submissions may delay processing; always include all required documents.

Can I edit the PDF after downloading?

Yes, you can edit the PDF if necessary before final submission.

What should I do if I have questions?

Feel free to contact the management team for any questions regarding the form.

Is electronic submission available?

Currently, forms can be emailed after being completed and downloaded.

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