Authorization for Release of Student Information
This form is designed for students at Century College seeking to authorize the release of their student information to a third party. It outlines the necessary steps for release, the specific records that may be shared, and the certification needed from the student. Completing this form ensures compliance with privacy regulations while allowing students to manage the access of their information.
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How do I fill this out?
To fill out this form, start by providing your personal information at the top section. Next, designate a third party by filling in their details and ensure you create a password for verification. Finally, read the certification section, sign, and submit the form to the Records Office.
How to fill out the Authorization for Release of Student Information?
1
Provide your personal information.
2
Designate a third party with their details.
3
Create a password for verification purposes.
4
Read and agree to the certification section.
5
Sign and submit the form to the Records Office.
Who needs the Authorization for Release of Student Information?
1
Students who want to share their academic records with family members.
2
Parents looking to access their child's educational information.
3
Financial aid representatives who need to verify a student’s eligibility.
4
Advisors requiring access to assist students with their academic paths.
5
Employers needing confirmation of a graduate's academic achievements.
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What are the instructions for submitting this form?
To submit the Authorization for Release of Student Information form, you may deliver it in person to the Records Office located in Room W2220. Alternatively, you can send a fax to 651.773.1708 or email a scanned copy of the signed form to records@century.edu. Ensure that a government-issued photo ID is presented with the form at submission. It is advisable to keep a copy of the submitted form for your records.
What are the important dates for this form in 2024 and 2025?
For the academic years 2024 and 2025, it is crucial for students to be aware of key deadlines for submitting this authorization form. Make sure to check the registration and semester starts to ensure timely granting of access to records. Always stay informed on the academic calendar for relevant submission periods.
What is the purpose of this form?
The purpose of the Authorization for Release of Student Information form is to facilitate clear communication between students and third parties regarding educational records. By completing this form, students can specify who will have access to their information, ensuring they maintain control over their academic privacy. This also helps institutions comply with federal and state regulations regarding student privacy.
Tell me about this form and its components and fields line-by-line.
- 1. Student Information: Contains personal details of the student including name, address, and ID number.
- 2. Third Party Designee: Includes information about the third party, their relationship with the student, and their contact information.
- 3. Password: A private password that the authorized third party must provide for verification.
- 4. Records to Release: Allows the student to select specific records they wish to authorize for release.
- 5. Certification: A section for the student to acknowledge their understanding of the privacy implications and give consent.
What happens if I fail to submit this form?
Failure to submit this form may result in the third party being unable to access essential student information, which could delay processes such as financial aid or academic advising. Without proper authorization, the institution cannot legally share personal records. It is crucial to submit the form accurately and on time to avoid complications.
- Access Delays: Without this form, there may be significant delays in accessing information needed for educational purposes.
- Non-compliance with Regulations: Failure to submit can lead to non-compliance with FERPA and state privacy laws.
- Inability to Assist: Advisors and family may not be able to assist you without access to your educational records.
How do I know when to use this form?
- 1. Family Access: When parents or guardians need to check academic performance.
- 2. Financial Aid Verification: For instances when financial aid representatives need to confirm eligibility.
- 3. Job Applications: Used by students who want potential employers to verify their academic credentials.
Frequently Asked Questions
How can I authorize someone to access my student records?
You can fill out the Authorization for Release of Student Information form available on PrintFriendly.
What information do I need to provide on this form?
You'll need to provide your personal details, designate a third party, and create a verification password.
Can I change my authorization later?
Yes, you can revoke or modify your authorization at any time by submitting a new form.
What if I forget my verification password?
You will need to reset your password and communicate the new one to your authorized third party.
Is there a fee for using this form?
No, there is no fee associated with filling out or submitting this authorization form.
How do I submit the completed form?
You can submit the form in-person at the Records Office or use the designated email or fax number.
Can I fill this form out digitally?
Yes, you can use the PrintFriendly PDF editor to fill it out digitally before submitting.
Who can I authorize with this form?
You can authorize any third party, such as family members, advisors, or potential employers.
What is the purpose of this form?
This form allows you to grant permission for your academic records to be accessed by designated individuals.
Is my information safe?
Yes, all information shared through this form is handled in accordance with privacy regulations.
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