Bay County Special Events Permit Application

Submit the completed form to the Bay County Board of County Commissioners, Office of the County Manager, 840 West 11th Street, Panama City, Florida 32401. You can also submit via fax at (850) 248-8140 or through the specified online submission portal. Make sure all required sections are completed and any supporting documents are attached. Our advice is to double-check all information before submission to avoid any delays in processing.

The important dates for this form in 2024 and 2025 vary based on the specific event. Event organizers should submit the application well in advance of the event date to ensure enough time for review and approval. Deadlines and processing times may be updated annually, so check the Bay County official website for the most current information.

The purpose of this form is to regulate special events in Bay County, ensuring they do not endanger public health or safety. By obtaining a permit, event organizers provide the county with necessary information to prepare for any potential impacts on the community. The process helps manage county resources effectively and ensures compliance with local regulations. The application covers essential areas such as applicant details, site information, property uses, utilities, and detailed special event information. It helps the county understand the scope of the event and any additional services that may be required. This ensures that the county can allocate resources appropriately and maintain public safety standards. Overall, the form aims to coordinate event planning and execution, fostering a safer and well-managed environment for both event attendees and the broader community.

• 1. Applicant Information: Includes owner/authorized agent details, mailing address, email, telephone, and fax.
• 2. Site Information: Includes address of proposed event, name of event, property ID number, and property size.
• 3. Property Uses: Details on current use of the subject property and surrounding property uses.
• 4. Utilities: Specifies the source of water and sewage disposal for the event.
• 5. Special Events Information: Includes details on event venue, expected attendance, vehicle parking, required county resources, and event classification.

Failing to submit this form on time could result in the inability to hold the planned event. Additionally, you may face penalties for organizing an unpermitted assembly.

• Event Cancellation: The event may be canceled if the permit is not obtained in time.
• Penalties: Penalties may be imposed for conducting an event without the required permit.
• Lack of County Support: Without a permit, the county will not provide necessary services such as police and fire protection.

• 1. Large Attendance: When the number of attendees exceeds the venue capacity.
• 2. Requiring County Services: When the event requires county services such as police and fire protection.
• 3. Held on Sandy Gulf Beach: Any event taking place on the sandy gulf beach.
• 4. High Vehicle Parking Demand: When the number of vehicles is expected to exceed on-site parking.
• 5. Complex Event Setup: When the event involves multiple patron gathering spaces and requires detailed coordination.