BDS User Manual for Owners and Agents
This manual provides instructions for owners and agents on how to use the Illinois Housing Development Authority's confidential delivery server. It guides users through the registration process and details on how to securely upload documents. The manual also offers steps on how to access files transmitted from IHDA.
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How do I fill this out?
To fill this out, you will start by registering for a BDS account via an email invitation. After registration, log in to the BDS website and follow the steps to upload and send your documents. You'll find detailed instructions below.
How to fill out the BDS User Manual for Owners and Agents?
1
Request a BDS account via email from IHDA.
2
Follow the link in the email to register for an account.
3
Complete the registration form with required details.
4
Activate your account using the link sent to your email.
5
Log in to BDS and upload your documents.
Who needs the BDS User Manual for Owners and Agents?
1
Property owners who need to securely submit tenant files to IHDA.
2
Managing agents responsible for uploading documents to IHDA.
3
Legal professionals who manage affordable housing paperwork.
4
Property managers coordinating with IHDA for compliance.
5
Accountants handling financial documents related to housing development.
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What are the instructions for submitting this form?
To submit your documents, log in to the BDS website (https://sectrans.ihda.org/bds/), click on 'Compose Delivery,' fill in the necessary fields such as 'To,' 'Subject,' and 'Secure Message', attach your files, and click 'Send.' For any questions, email assettc@ihda.org or sectrans@ihda.org. It is advisable to submit documents as ZIP files for better organization.
What are the important dates for this form in 2024 and 2025?
Ensure to submit necessary documents promptly. No specific dates for 2024 and 2025 have been mentioned in the manual as of now.
What is the purpose of this form?
The purpose of this form is to guide owners and agents through the secure submission of tenant files to the Illinois Housing Development Authority (IHDA) via the BDS system. By following the instructions in this manual, users can ensure their documents are transmitted securely and efficiently. This manual also offers detailed steps on registration, account activation, and the process of sending and receiving files.
Tell me about this form and its components and fields line-by-line.
- 1. Email address: Your registered email address will be used as the username.
- 2. Password: Create and confirm a secure password for your account.
- 3. Name: Enter your full name including first, middle, and last names.
- 4. To: Email address of the recipient, primarily assettc@ihda.org.
- 5. Subject: Enter the IHDA award number and details of the message.
- 6. Secure Message: Optional field for adding additional information.
- 7. Attach files: Upload documents to be sent to IHDA.
What happens if I fail to submit this form?
Failure to submit the required documents may result in non-compliance with IHDA’s regulations.
- Non-compliance: Failing to submit may lead to violation of compliance requirements.
- Delays: Processing and approvals might be delayed.
- Penalties: Potential fines or other penalties from IHDA.
How do I know when to use this form?
- 1. Tenant File Submission: Submission of tenant-related documents.
- 2. Award Documents: Sending documents related to IHDA awards.
- 3. Compliance Reporting: Regular compliance reporting to IHDA.
- 4. Document Transfer: Transferring important documents securely.
- 5. Account Management: Managing your BDS account details and communications.
Frequently Asked Questions
How do I register for a BDS account?
Request an account via email to IHDA, follow the link for registration, and complete the form.
How do I upload a document to BDS?
Log in to BDS, click 'Compose Delivery,' fill in the necessary fields, attach your files, and send.
Can I edit my uploaded documents?
Yes, you can edit your documents using PrintFriendly's PDF editor before submitting.
Is it possible to sign documents electronically?
Absolutely, use PrintFriendly’s signing tool to add your signature and save it.
How can I share my files?
You can share files via email or generate a shareable link through PrintFriendly's share feature.
What kind of documents can I upload?
You can upload tenant files and other requested documents to IHDA.
How can I activate my BDS account?
Receive an activation email from IHDA, click the link and complete the activation process.
Can I combine multiple documents into one file?
Yes, combining files into a ZIP folder before uploading is recommended.
What should I enter in the ‘To’ field when sending a delivery?
Enter assettc@ihda.org in the ‘To’ field.
What is the purpose of this manual?
The manual provides a guide for using the IHDA’s confidential delivery server for secure document submission.
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