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How do I fill this out?
To fill out this form, begin by entering the requested date and your contact information. Next, provide details about your event, including the name and time required. Once completed, review all sections to ensure accuracy before submission.
How to fill out the Building Use and Rental Agreement Form?
1
Enter the date requested and today's date.
2
Fill in your name, address, phone number, and email.
3
Specify the event name and times needed for setup and cleanup.
4
Select the rooms you wish to rent and calculate the rental cost.
5
Sign and date the form to confirm your agreement with the rental terms.
Who needs the Building Use and Rental Agreement Form?
1
Event organizers who wish to use SHC facilities for gatherings.
2
Individuals planning weddings or special events that require venue space.
3
Non-profit groups looking for a location for meetings or activities.
4
Businesses needing a space for workshops or community events.
5
Church members wanting to reserve rooms for family events or socials.
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What are the instructions for submitting this form?
To submit this form, please complete all fields accurately, including the deposit payment section. You can email the completed form to office@shillschurch.com or physically deliver it to the church office at Southern Hills Church, 1645 S. State Rd. 135, Salem, IN 47167. Ensure to keep a copy for your records and confirm receipt of submission with the church office.
What are the important dates for this form in 2024 and 2025?
For 2024, keep in mind that reservations for events should be requested at least 3 months in advance. For 2025, the same advance notice is recommended to ensure availability for your desired dates. Regular updates will be made available to inform users of any changes.
What is the purpose of this form?
The purpose of this form is to facilitate the rental process for the Southern Hills Church facilities. It outlines the necessary steps for users to reserve space, including guidelines and fees. Proper completion and adherence to this form ensures a smooth event and compliance with church policies.
Tell me about this form and its components and fields line-by-line.
- 1. Date Requested: The specific date you wish to rent the facility.
- 2. Today's Date: The date you are completing the form.
- 3. Name: Your name as the primary contact.
- 4. Address: Your mailing address for correspondence.
- 5. Phone #: Your contact phone number.
- 6. E-Mail: Your email address for communication.
- 7. Event Name: The name/title of the event you're hosting.
- 8. Times Requested: The time period needed for set up and the event.
- 9. Room Rental Cost: Breakdown of rental costs for requested facilities.
- 10. Deposit: Monetary deposit required to secure the rental.
- 11. Signature: Your signature indicating agreement with terms.
- 12. Approval Signature: Signature from the church representative upon approval.
What happens if I fail to submit this form?
Failure to submit this form can lead to disapproval of your rental request. Without this completed form, the church cannot reserve space for your event. It is crucial to complete and submit your request to avoid any confusion.
- Unreserved Space: You may miss out on booking your desired date and time.
- Inability to Use Facilities: Without submission, you cannot use church facilities for your event.
- Non-Compliance with Guidelines: Failure to provide required information may result in non-compliance.
How do I know when to use this form?
- 1. Wedding Events: To reserve space for wedding ceremonies or receptions.
- 2. Community Gatherings: For organizing community events or group meetings.
- 3. Private Functions: Any private events that require church facilities.
Frequently Asked Questions
How do I fill out the rental agreement?
Simply enter your details in the provided fields and review the information before submitting.
Can I edit the PDF before filling it out?
Yes, you can edit the document as needed before completing it.
Is there a fee for using the rental facilities?
Yes, fees apply depending on the facility and event type.
How do I submit the completed form?
You can email the completed form to the office manager or submit it in person.
What if I need to cancel my reservation?
Please contact the church office as soon as possible to discuss your cancellation.
Are there restrictions on decorations?
Yes, certain decorations may not be allowed to prevent damage to the facilities.
When is the final payment due?
Final payment is due the week of the scheduled event.
Can I have a rehearsal in the rented space?
Yes, rehearsal times can be scheduled depending on availability.
How do I know if my rental is confirmed?
You will receive confirmation from the office manager upon approval.
What happens if I don’t submit the form?
Failure to submit the form may result in the inability to reserve the desired space.
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