City of Philadelphia Department of Streets Manual
This manual provides templates for work orders and invoices for the City of Philadelphia's Department of Streets. It outlines how to develop project-specific work orders and submit invoices using the provided templates. It is essential for engagement with various Prime Consultants and ensures compliance with the necessary procedures.
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How do I fill this out?
To properly fill out the templates in this manual, start by reviewing each section carefully to understand the requirements. Ensure all highlighted fields are updated with accurate and relevant data before submission. Follow the specified order for documents to ensure completeness.

How to fill out the City of Philadelphia Department of Streets Manual?
1
Review the scope of work and identify key tasks.
2
Complete the work order and invoice templates as instructed.
3
Ensure all highlighted fields are filled out correctly.
4
Check accuracy against the budget and labor requirements.
5
Submit the finalized documents with appropriate signatures.
Who needs the City of Philadelphia Department of Streets Manual?
1
Project Managers who oversee engineering projects.
2
Prime Consultants responsible for generating work orders.
3
Administrative staff tasked with invoice submission.
4
Financial departments needing to verify service costs.
5
Consultants collaborating with the City for compliance.
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How do I edit the City of Philadelphia Department of Streets Manual online?
Editing this PDF is simple using our platform. You can click on any field to make the necessary changes to your documents. The editor allows for both text modification and formatting adjustments to ensure your submission is accurate.
1
Open the PDF in our editor.
2
Click on the text fields to modify or enter new information.
3
Use the formatting options to enhance your document's presentation.
4
Review the filled sections for accuracy.
5
Download the edited version when you're satisfied.

What are the instructions for submitting this form?
To submit the form, email it to the designated project manager at pm@philadelphiastreets.gov. You may also provide physical copies to the Department of Streets at 123 Main St., Philadelphia, PA 19101. Ensure all documents are complete and signed before submission to avoid delays.
What are the important dates for this form in 2024 and 2025?
Important dates for filing and submitting work orders and invoices will be specified within the contract terms. Be sure to review any deadlines periodically as outlined in the manual. Key dates often align with project milestones and billing cycles.

What is the purpose of this form?
The purpose of this form is to standardize the process of submitting work orders and invoices for the City of Philadelphia. It ensures that all necessary documentation is completed accurately and submitted in a timely manner. By adhering to these guidelines, consultants and administrative personnel can maintain compliance with city contracts and funding requirements.

Tell me about this form and its components and fields line-by-line.

- 1. Work Order Number: Unique identifier for each work order.
- 2. Project Name: Name of the project associated with the work order.
- 3. Total Work Order Amount: Total budget allocated for the work order.
- 4. Contract Number: Identifier for the underlying contract.
- 5. Contract Amount: Total amount of the contract.
What happens if I fail to submit this form?
Failing to submit this form may result in project delays and financial discrepancies. Without proper documentation, the City cannot authorize payments or approve work. It's crucial for all involved parties to ensure timely and complete submissions.
- Project Delays: Incomplete submissions can halt progress on projects.
- Payment Issues: Failure to provide correct documentation may delay payments.
- Compliance Risks: Not adhering to guidelines can lead to penalties.
How do I know when to use this form?

- 1. For Work Orders: Use when starting a new project requiring city authorization.
- 2. For Invoices: To submit bills for completed work or services provided.
Frequently Asked Questions
How do I fill out the work order template?
Simply fill in all highlighted fields with the relevant project data.
Can I edit the PDF after downloading?
Yes, you can edit your PDF before finalizing it.
What happens if I miss a signature?
Your submission may be delayed until all signatures are obtained.
Are there instructions for invoice submission?
Instructions are outlined clearly within the manual provided.
Can I collaborate with team members on this document?
Absolutely, our sharing feature allows for easy collaboration.
Is there a specific format for supporting documents?
Yes, supporting documents should be in PDF format.
What if I make a mistake in the template?
You can revise any field before submission.
Where can I access the templates?
Templates are included in the manual for easy access.
How do I download the PDF once edited?
Simply click download after you're done editing.
Is support available if I have issues?
Customer support is available to assist with any questions.
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