COA COV Guidance and FAQs for Social Service Providers
This file provides essential guidance and FAQs for social service providers regarding the Change of Address (COA) and Change of Venue (COV) processes for unaccompanied children in immigration proceedings. It outlines the necessary steps for filing COA/COV and provides important contact information for families and service providers. By understanding these processes, social service providers can better assist families in navigating their legal obligations.
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How do I fill this out?
Filling out the COA/COV form requires attention to detail. Ensure that all sections are completed accurately with the correct information. Always refer to the provided examples for clarity before submitting your form.
How to fill out the COA COV Guidance and FAQs for Social Service Providers?
1
Gather necessary personal information and documentation.
2
Complete the COA/COV form with accurate details.
3
Provide proof of service as needed.
4
Sign the form appropriately.
5
Submit the form via mail or in person.
Who needs the COA COV Guidance and FAQs for Social Service Providers?
1
Unaccompanied children who have changed their address in immigration proceedings.
2
Sponsors or caregivers of minors who need to ensure the Immigration Court has up-to-date contact information.
3
Social service providers assisting families in navigating immigration processes.
4
Attorneys representing minors in immigration court.
5
Families awaiting a hearing in immigration court who need to submit the COA/COV.
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What are the instructions for submitting this form?
To submit the COA/COV forms, ensure you have complete copies and necessary signatures. Mail two copies: one to the Immigration Court where the child's case is assigned and another to the local DHS-ICE Office. Physical addresses can be found on the EOIR or ICE websites for correct submission.
What are the important dates for this form in 2024 and 2025?
Ensure to file the COA/COV within 5 days of any address change to avoid penalties. Following submission, keep close track of your case status every 1-2 weeks, especially during 2024 and 2025, to be aware of any hearing changes.
What is the purpose of this form?
The purpose of the COA/COV form is to formally notify immigration authorities of changes in the address or venue for cases involving unaccompanied children. This ensures that all legal correspondence is directed to the correct location, preventing missed hearings or important notices. Proper submission of the COA/COV is crucial for maintaining legal representation and ensuring that the child's immigration process proceeds without unnecessary delays.
Tell me about this form and its components and fields line-by-line.
- 1. Name: The full name of the minor in the structure: Last, First, Middle.
- 2. Alien Registration Number: The A-number assigned to the minor for immigration purposes.
- 3. Former Address: The previous address before the change.
- 4. Current Address: The new address where the minor currently resides.
- 5. Sponsor/Caregiver Name: The person responsible for the minor's care, to be noted in the form.
- 6. Signature: The signature of the sponsor or minor (if 14 or older), confirming the information provided.
- 7. Proof of Service: A section for indicating that a copy of this form was sent to the DHS.
What happens if I fail to submit this form?
Failure to submit the COA/COV form on time can result in missed court communications, potentially leading to serious consequences, including deportation orders. It is imperative to ensure submission within the designated timeframe to maintain legal standing. Not submitting could mean unaccompanied children may face more significant delays and complications in their cases.
- Lost Court Communication: Not submitting the form may hinder the court's ability to send important notices to the correct address.
- Risk of Deportation: Failure to appear for hearings could result in orders of removal or other severe penalties.
- Legal Representation Issues: Delays in filing can affect ongoing legal representation, complicating cases further.
How do I know when to use this form?
- 1. Change of Address: Whenever a child moves to a new residence, this form should be filed.
- 2. Change of Venue Request: If a family wishes to change the Immigration Court handling their case, this form is required.
- 3. Updating Guardian Information: This form is useful for updating the information of the guardian or caregiver responsible for the child.
Frequently Asked Questions
What is the COA form?
The COA (Change of Address) form is required for unaccompanied children to officially notify the Immigration Court of their new address.
How do I submit the COA/COV?
You can submit the COA/COV by mail, or in person at the appropriate Immigration Court.
Can I file the COA/COV online?
The COA can be filed online, but a hard copy must also be sent to the corresponding DHS-ICE Office.
How do I know my case status?
Check your case status by calling the EOIR Hotline or visiting the EOIR Portal.
What if the form is rejected?
If rejected, it is likely because the case is not yet in the EOIR system; continue checking back.
Who can assist with filling out the forms?
Post Release Services workers and social service providers can help families fill out the COA/COV.
How can I confirm receipt of my COA/COV?
Use certified mail to send your form, and call the court to confirm receipt.
What if my hearing hasn't changed?
You should still appear for your scheduled hearing unless instructed otherwise.
Can minors sign the COA/COV?
Yes, minors aged 14 and over can sign the forms themselves.
What happens if I miss a hearing?
Not appearing may lead to a deportation order; ensure your submission is processed timely.
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