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How do I fill this out?
To fill out this form, start by entering your personal or company information in the designated fields. Make sure to provide accurate billing and contact details to avoid any issues. Finally, review your information and sign the agreement to complete the form.
How to fill out the COD Account Agreement General Information?
1
Enter the individual or company name in the first field.
2
Fill in the billing address, including city, state, and zip code.
3
Provide contact information such as phone and fax numbers.
4
Indicate purchasing and accounts payable contacts.
5
Review all entered details and sign the agreement.
Who needs the COD Account Agreement General Information?
1
Businesses applying for COD payment terms need this form.
2
Accountants managing client accounts must submit this document.
3
Procurement departments of companies require it for order processing.
4
New suppliers seeking financial agreements will benefit from this file.
5
Individuals interested in purchasing under COD terms should complete this form.
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What are the instructions for submitting this form?
To submit this form, you may fax it to our accounts department at 214-381-8333 or email it to info@vmcstone.com. If you prefer, you can also submit the form in person at any of our branch offices. Ensure all sections are completed before submission for a prompt review of your request.
What are the important dates for this form in 2024 and 2025?
Important dates for this form are typically tied to the company's fiscal year and compliance deadlines. Ensure you are aware of your company's review and renewal timelines. Regular updates may be required annually or as needed.
What is the purpose of this form?
The purpose of this form is to create a formal agreement between the customer and the business for cash on delivery (COD) transactions. It outlines the obligations and responsibilities of both parties in relation to payments and sales. By filling out this form, clients ensure that they understand the terms of the sale and comply with the company's policies.
Tell me about this form and its components and fields line-by-line.
- 1. Individual / Company Name: The name of the individual or entity applying.
- 2. Bill to Address: The billing address where invoices will be sent.
- 3. City: City of the billing address.
- 4. State: State of the billing address.
- 5. Zip Code: Postal code of the billing address.
- 6. Phone #: Contact phone number for inquiries.
- 7. Fax #: Fax number for sending documents.
- 8. Purchasing Contact: Name of the contact for purchasing inquiries.
- 9. A/P Contact: Accounts Payable contact person.
- 10. Purchasing Email: Email address for the purchasing department.
- 11. A/P Email: Email address for the accounts payable department.
- 12. Federal Tax Number: Tax identification number for the entity.
- 13. Est. Gross Sales This Year: Projected sales volume for the current year.
- 14. Sales Tax Exemption Number: Number if applicable for tax exemptions.
- 15. State of Issue: State where sales tax exemption was issued.
What happens if I fail to submit this form?
Failing to submit this form may lead to delays in establishing your COD account. It could affect your ability to make purchases on credit terms. Additionally, any outstanding invoices could remain unresolved.
- Delays in Processing: Without a submitted form, your application for COD terms may be delayed.
- Unable to Complete Orders: You may not be able to place orders requiring COD payment.
- Outstanding Invoices: Failure to submit could leave outstanding invoices unaddressed.
How do I know when to use this form?
- 1. Establishing Business Relations: Required when setting up a new relationship with a supplier.
- 2. Purchasing Supplies on Credit: Needed when your company requires COD payment terms.
- 3. Applying for Sales Tax Exemption: Necessary if you're claiming a sales tax exemption for purchases.
Frequently Asked Questions
What is the purpose of this form?
This form establishes terms for a COD account, detailing payment and agreement conditions.
How can I edit this document?
You can upload it to PrintFriendly and use the editing tools to make changes.
What do I need to fill out this form?
You need to provide personal or company details, including contact and billing information.
Can I sign the document electronically?
Yes, PrintFriendly allows you to add your signature directly to the PDF.
How do I share my edited PDF?
Use the share function on PrintFriendly to send your document.
What happens if I don’t fill out the form correctly?
It may delay your COD account setup or result in issues with payment terms.
Is it necessary to provide a federal tax number?
Yes, it is required for processing and validating your COD account.
What if I have questions about the terms?
Contact our customer service line for assistance with any questions.
Can I download the PDF after editing?
Absolutely, you can download your edited document for your records.
What should I do if my account becomes delinquent?
Your COD shipments will be placed on hold, and you should contact customer service for resolution.
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