CUNY Research Foundation Purchase Requisition Form
The CUNY Research Foundation Purchase Requisition Form RF-208 facilitates expenditures of $5,000 and above. It ensures proper authorization and documentation for purchases. Use this form to create an encumbrance efficiently and avoid delays in processing.
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How do I fill this out?
To fill out this form, begin by entering the appropriate fields as directed. Ensure that all necessary information is provided to avoid processing delays. Once completed, submit the form according to the outlined instructions.
How to fill out the CUNY Research Foundation Purchase Requisition Form?
1
Fill in all required fields.
2
Ensure there is a PRSY/account number and certification from the PI.
3
Complete item one for totals.
4
Email the completed form with supporting documents.
5
Wait for the automatic reply as receipt of submission.
Who needs the CUNY Research Foundation Purchase Requisition Form?
1
Project Directors need this form to authorize expenditures.
2
Account Managers utilize this form for budget tracking.
3
Department Administrators require it for procurement processes.
4
Grant Managers use this form to comply with funding regulations.
5
Finance Officers handle it for expenditure approvals.
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What are the instructions for submitting this form?
To submit the CUNY RF-208 form, complete all required fields and ensure you have attached any necessary supporting documents. Email the completed form to PO@rfcuny.org along with a brief description in the subject line. If you have questions regarding the status of your requisition, you can follow up via the same email.
What are the important dates for this form in 2024 and 2025?
For 2024 and 2025, ensure timely submission of requisitions to meet project deadlines and funding requirements. Consistently check for updates regarding submission timelines. The RF-208 form is a crucial element in maintaining financial compliance.
What is the purpose of this form?
The main purpose of the CUNY Research Foundation Purchase Requisition Form RF-208 is to facilitate the procurement process for necessary expenditures. It ensures that all required approvals and supporting documents are accounted for, thereby streamlining the purchasing process. By using this form, users can avoid unnecessary delays and maintain compliance with funding regulations.
Tell me about this form and its components and fields line-by-line.
- 1. Vendor: Information about the vendor providing the goods or services.
- 2. Deliver to: Details of the location where the items should be delivered.
- 3. PRSY Account Numbers: Account numbers that are required for budget tracking.
- 4. Certification: Certification by the Project Director authorizing the expenditure.
- 5. Comments: Field for additional instructions or comments related to the purchase.
What happens if I fail to submit this form?
Failing to submit this form can lead to delays in processing requisitions and potential issues with funding compliance. It is crucial to provide all required information to ensure timely approvals.
- Processing Delays: Incomplete forms lead to slower processing times.
- Funding Compliance Issues: Failure to submit can jeopardize compliance with grant requirements.
- Vendor Relationship Risks: Delays in requisition processing can affect vendor relationships.
How do I know when to use this form?
- 1. Large Purchases: This form is necessary for any significant procurement.
- 2. Grant Fund Expenditures: Required for expenditures tied to grant funding.
- 3. Budget Tracking: Helps in maintaining accurate records of budget expenditures.
Frequently Asked Questions
How can I fill out the CUNY RF-208 form?
You can fill out the CUNY RF-208 form by entering required fields and submitting it per the guidelines.
Can I edit the RF-208 form online?
Yes, you can edit the RF-208 form online using PrintFriendly's PDF editing tools.
What do I do after filling out the form?
After completing the form, email it to PO@rfcuny.org with supporting documents.
How will I know my submission was received?
You'll receive an automatic reply confirming your requisition was sent.
Is this form only for purchases over $5,000?
Yes, this form is required for other-than-personal-service expenditures of $5,000 and above.
What happens if I forget to include information?
Incomplete information can lead to delays in processing your requisition.
Who should sign the RF-208 form?
The Project Director or an authorized user for the PRSY/account should sign the form.
Can I attach multiple quotes or documents?
Yes, you should attach all necessary documentation, including quotes and certifications.
What is the purpose of this form?
The purpose of this form is to formalize the purchase requisition process and ensure compliance with funding regulations.
Are there any specific submission guidelines?
Submit the completed form and required documents via email to PO@rfcuny.org.
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