Disbursement Request Package for State Revolving Fund
This file provides detailed instructions for submitting a disbursement request for State Revolving Fund programs. It includes certifications from project sponsors and engineers to validate payment requests. Essential for ensuring compliance with project agreements and funding laws.
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How do I fill this out?
Filling out the Disbursement Request Package is straightforward. Ensure that all required fields are completed accurately to avoid delays. Refer to the attached instructions for details on each section.
How to fill out the Disbursement Request Package for State Revolving Fund?
1
Begin by entering the project and disbursement details on page 1.
2
Fill out the certification statements by the authorized representative.
3
Attach all necessary documentation as required.
4
Review the entire form for accuracy and completeness.
5
Submit the form and keep a copy for your records.
Who needs the Disbursement Request Package for State Revolving Fund?
1
Project sponsors who are seeking reimbursement for project expenses.
2
Engineers overseeing the construction work related to the project.
3
State officials who approve disbursement requests.
4
Contractors who need to submit payment applications for work completed.
5
Accountants managing the financial aspects of state-funded projects.
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What are the instructions for submitting this form?
To submit the disbursement request form, email the completed form and all required documentation to SRF_Reporting@dep.state.fl.us. If preferred, you may also fax the documents to the designated number provided in the guidelines. Ensure to retain copies of submitted materials for your records and confirm receipt if sending electronically.
What are the important dates for this form in 2024 and 2025?
Important filing and funding deadlines for 2024 and 2025 should be closely monitored. Ensure to stay updated with state announcements for specific dates. Timely submission guarantees eligibility for funding.
What is the purpose of this form?
The primary purpose of this form is to request disbursement from the State Revolving Fund for costs incurred in eligible projects. It serves as documentation that expenses meet state criteria for funding. Properly certified requests ensure compliance with funding agreements and protect against potential audits.
Tell me about this form and its components and fields line-by-line.
- 1. Project Sponsor: The name of the entity requesting disbursement.
- 2. Project Number: A unique identifier for the project.
- 3. Disbursement Request Number: A unique identifier for this specific request.
- 4. Invoice Period: The time frame for which expenses are being claimed.
- 5. Type of Request: Indicates whether the request is for a partial or final payment.
- 6. Federal Employer Identification Number: The tax ID number of the project sponsor.
- 7. Amount Requested: Total amount being requested for disbursement.
What happens if I fail to submit this form?
Failing to submit this form can result in delayed payments or denials of funding. It is critical to ensure all fields are filled correctly and all documentation is in order prior to submission.
- Delayed Funding: Inaccurate or incomplete forms can prolong the funding process.
- Compliance Issues: Failure to meet requirements can hinder future projects.
- Audit Risks: Improper submissions may lead to issues during audits.
How do I know when to use this form?
- 1. Requesting Reimbursement: When seeking reimbursement for project-related expenses.
- 2. Submitting Certifications: To certify that project costs have been adequately documented.
- 3. Complying with Funding Requirements: Ensuring all funding agreements are upheld with proper documentation.
Frequently Asked Questions
What is the purpose of this form?
The form is used to request disbursements from the State Revolving Fund for project-related expenses.
How do I edit this PDF?
You can edit the PDF by uploading it to PrintFriendly and using the available editing tools.
Can I sign the PDF on PrintFriendly?
Yes, you can add your signature digitally before submitting.
What do I need to submit with this form?
You need to attach all supporting documentation related to the disbursement request.
How can I share the PDF?
You can share the edited PDF directly through PrintFriendly.
Is there a deadline for submissions?
It is important to submit your request by the specified deadlines outlined by the fund.
Who needs to certify this form?
Both the authorized representative and the engineer must certify the document.
Where do I send this disbursement request?
Send it to the designated email address provided in the form.
What happens if my request is denied?
You will receive feedback on necessary corrections or required resubmissions.
Are there special instructions for construction projects?
Yes, additional compliance with Davis-Bacon Act provisions is required.
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