Employee Expense Reimbursement Form SEH-195
The Employee Expense Reimbursement Form SEH-195 is designed for the School District of Philadelphia employees to request reimbursement for travel and other expenses. This form ensures that expenses are properly detailed, approved, and submitted to Accounts Payable for processing. It is essential for maintaining fiscal responsibility within the district.
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How do I fill this out?
Filling out the Employee Expense Reimbursement Form SEH-195 is a straightforward process. Start by completing all required fields accurately and providing clear details for each expense. Ensure all necessary supporting documents are attached before submission.
How to fill out the Employee Expense Reimbursement Form SEH-195?
1
Read the instructions provided on the form.
2
Complete all required fields, including dates and expense details.
3
Attach all necessary receipts and supporting documents.
4
Obtain approval from the required personnel.
5
Submit the completed form to the Accounts Payable department.
Who needs the Employee Expense Reimbursement Form SEH-195?
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School district employees need this form to request reimbursement for travel expenses.
2
Principals and Directors require this form to approve travel expenditures for their staff.
3
Administrative staff utilize this form to manage and document expenses within the school district.
4
Finance department personnel need this form to process and track employee reimbursements.
5
New employees may require the form for understanding reimbursement processes.
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What are the instructions for submitting this form?
To submit the SEH-195 form, gather all required information and supporting documents. The completed form should be signed and approved by the necessary personnel before submission. Send the signed original form to the Accounts Payable Department at the Administration Building, 440 North Broad Street, Suite 324, Philadelphia, PA 19130.
What are the important dates for this form in 2024 and 2025?
For 2024 and 2025, specific deadlines for submitting reimbursement requests will be communicated by the Accounts Payable Department. Ensure to check the school district's annual calendar for updates. It is essential to submit your requests promptly to ensure timely processing.
What is the purpose of this form?
The primary purpose of the Employee Expense Reimbursement Form SEH-195 is to facilitate the reimbursement process for employees of the School District of Philadelphia who incur expenses while conducting district-related activities. This form ensures that all expenses are documented, approved, and processed efficiently by the Accounts Payable Department. By utilizing this form, employees contribute to transparency and accountability in handling district finances.
Tell me about this form and its components and fields line-by-line.
- 1. Name: The employee's name submitting the request.
- 2. Employee ID Number: A unique identifier for the employee.
- 3. School/Division: The department or division the employee belongs to.
- 4. Date: The date of the expense incurred.
- 5. Type of Reimbursement: Categorizes the type of expense being claimed.
- 6. Total Reimbursement Requested: Calculates the total amount being requested.
- 7. Approvals: Signature area for necessary approvals before processing.
What happens if I fail to submit this form?
If the form is not submitted correctly, it may be rejected by the Accounts Payable Department. Common reasons for rejection include missing information, lack of required approvals, or absence of supporting receipts.
- Missing Employee ID Number: The form cannot be processed without a valid employee ID.
- Incomplete Receipts: All expenses must be substantiated with complete receipts.
- Lack of Approval: All reimbursement requests must be signed by the appropriate approving authority.
- Incorrect Budget Codes: Budget codes must be accurately entered to ensure proper processing.
How do I know when to use this form?
- 1. Business Travel Expenses: Use this form to claim reimbursements for travel-related expenses such as mileage or hotel costs.
- 2. Out-of-Pocket Expenses: Employees can use this form to be reimbursed for supplies or materials purchased on behalf of the district.
- 3. Professional Development Costs: Claim reimbursement for fees associated with attending workshops or training sessions.
Frequently Asked Questions
What is the purpose of the SEH-195 form?
The SEH-195 form is used by employees to request reimbursement for authorized expenses incurred during school district business.
How do I edit this PDF on PrintFriendly?
You can edit the PDF by uploading it to PrintFriendly and using the editing tools provided to make necessary changes.
Can I attach receipts to my reimbursement request?
Yes, you can attach receipts directly within the PDF editor on PrintFriendly.
Is a signature required for submission?
Yes, you are required to sign the form before submitting it for reimbursement.
How do I share the completed PDF?
After editing, you can share the PDF via email or social media directly from PrintFriendly.
What happens if I forget to attach receipts?
If receipts are not attached, your reimbursement request may be rejected.
Who approves the SEH-195 form?
The form must be approved by your Principal or Director; additional approvals may be needed for out-of-state travel.
Can I submit the form electronically?
Yes, you can complete and submit your reimbursement request electronically using PrintFriendly.
What is the mileage rate for travel requests?
The current mileage reimbursement rate can be found in the school's Travel and Expense Reimbursement Policy.
Where do I send the completed form?
Send the signed and approved form to the Accounts Payable Department located at the Administration Building.
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