ERA LEARN 2020 Report Templates for Periodic Reporting
This document provides detailed report templates for periodic reporting under the ERA LEARN 2020 initiative. It includes sections on project identification, publishable summaries, work progress, milestones, deliverables, dissemination activities, and more.
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How do I fill this out?
To fill out this report template, provide all necessary project identification details, submit publishable summaries, and update work progress, milestones, and deliverables. Ensure to list any deviations, dissemination activities, and provide a summary of project management. Detailed instructions can be found in the respective sections for each field.
How to fill out the ERA LEARN 2020 Report Templates for Periodic Reporting?
1
Provide project identification details.
2
Submit publishable summaries.
3
Update work progress, milestones, and deliverables.
4
List any deviations and dissemination activities.
5
Provide a summary of project management and use of resources.
Who needs the ERA LEARN 2020 Report Templates for Periodic Reporting?
1
Project Coordinators: To report on the project's progress.
2
Participants: To provide essential details and updates.
3
Funding Agencies: To review periodic reports of funded projects.
4
Auditors: To verify compliance and progress.
5
Stakeholders: To stay informed about project developments.
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What are the instructions for submitting this form?
Submit the completed report via email to the designated P2P coordinator. Alternative submission methods include faxing to the provided fax number or using the online submission form on the ERA LEARN 2020 website. Ensure all required sections are filled and all deviations and dissemination activities are clearly documented. Advice: Double-check all entered data for accuracy before submission.
What are the important dates for this form in 2024 and 2025?
For projects starting in 2024, the first periodic report should be submitted by mid-2025. The final report is due at the project end date in 2027.
What is the purpose of this form?
The purpose of this report template is to facilitate periodic reporting for projects under the ERA LEARN 2020 initiative. It helps project coordinators and participants document project progress, achievements, and deviations. Regular reports ensure transparency, accountability, and effective communication with funding agencies and stakeholders.
Tell me about this form and its components and fields line-by-line.
- 1. Identification of project and participants: Provide grant agreement number, project acronym, call identifier, full title, and participants' details.
- 2. Publishable summary: Write a short description of activities and significant results for a non-technical audience.
- 3. Work progress and achievements: Outline project objectives for the period, progress by work package, and significant results.
- 4. Milestones and deliverables: List project milestones and deliverables, including responsible partners, dates, and progress.
- 5. Deviations from proposal/work plan: Comment on deviations from the proposed work plan and their impact on the project.
- 6. Dissemination activities: Summarize dissemination activities during the reporting period, including publications.
- 7. Project management: Provide a summary of project management and coordination activities during the period.
- 8. Use of resources: Explain any deviations in the use of resources and corrective actions taken.
What happens if I fail to submit this form?
Failure to submit this report can result in delays in project evaluation and potential penalties.
- Funding Delays: Failure to submit the report on time may result in delays in funding disbursement.
- Project Evaluation: The project may not be evaluated properly, affecting its progress and final outcomes.
- Non-compliance: Failure to comply with reporting requirements may lead to penalties or sanctions from funding agencies.
How do I know when to use this form?
- 1. Project Start: Submit initial project details and objectives.
- 2. Mid-Term Reporting: Provide updates on project progress and achievements.
- 3. Final Report: Summarize the overall project outcomes and deliverables at the project's end.
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Are there any word limits for summaries?
Yes, the P2P can define the maximum number of words for non-technical summaries.
How often should the periodic report be submitted?
For 3-year projects, a first report is suggested after 18 months and a final report at the end of the project.
What information is needed about project participants?
Include names, organizations, and countries/regions along with PIC codes and official national registration numbers.
What is required in the work progress section?
Provide summaries of progress towards objectives for each task and significant results by work package.
Can I include deviations in the report?
Yes, list and comment on any deviations, including their impact and corrective actions taken or proposed.
Are dissemination activities included in this report?
Yes, summarize dissemination activities including publications, if applicable, during the reporting period.
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