Event Technology Service and Order Forms
This file contains vital information about event technology services and order forms necessary for exhibitors. It details the catering, electrical, AV, and shipping instructions needed for a successful event. Complete the forms to ensure proper billing and service setup.
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How do I fill this out?
To fill out this form, gather all relevant information about your event and exhibit needs. Make sure you have contact details, billing information, and specific service requests ready. Follow the instructions on each section to ensure accuracy.
How to fill out the Event Technology Service and Order Forms?
1
Gather all necessary event information.
2
Fill out contact and billing details accurately.
3
Specify the services you require for the event.
4
Review your entries for any mistakes.
5
Submit the completed form by the given deadline.
Who needs the Event Technology Service and Order Forms?
1
Event organizers need this file to manage logistics.
2
Exhibitors use it to order necessary technology services.
3
Catering services require it for accurate service delivery.
4
Hotel staff needs it for billing and setup coordination.
5
Vendors need it to understand event requirements and deliver equipment.
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What are the instructions for submitting this form?
Once completed, submit the form via fax to 615-216-5440 or mail it to the Accounting Office at 1200 Conference Center Blvd, Murfreesboro, TN 37129. Ensure the form is sent at least five days before the event date for timely processing. For any questions, contact the event coordinator directly.
What are the important dates for this form in 2024 and 2025?
For 2024 events, forms should be submitted at least 5 days in advance of the event date to ensure proper service setup. For 2025, check the specific contract dates relevant to your event to align with submission deadlines.
What is the purpose of this form?
The purpose of this form is to facilitate the ordering of essential services for events, including catering, electrical setup, and AV equipment. This ensures that all logistical elements are addressed in a timely manner. Proper completion of this form assists in accurate billing and service delivery throughout the event.
Tell me about this form and its components and fields line-by-line.
- 1. Date of Function: The specific date when the event will occur.
- 2. Booth: Your designated booth number for the event.
- 3. Event Name: The official name of your event.
- 4. Contact Information: Details of the primary contact for this order.
- 5. Shipping Information: Details regarding where to send equipment or materials.
- 6. Service Requests: Items and services required for the event.
What happens if I fail to submit this form?
If the form is not submitted, the required services may not be available on the day of the event. This can lead to delays and complications during setup.
- Service Delays: Missed services can cause disruptions during the event.
- Additional Fees: Late submissions may incur added costs or surcharges.
- Inadequate Setup: Failure to submit may result in incomplete arrangements for the event.
How do I know when to use this form?
- 1. Event Planning: Use the form to schedule and plan for specific event needs.
- 2. Exhibit Setup: Fill it out to ensure all booth requirements are met.
- 3. Service Coordination: Utilize for coordinating services such as catering and tech support.
Frequently Asked Questions
How can I edit this PDF?
You can edit this PDF by opening it in PrintFriendly and using the editing tools available.
Can I add my signature to the document?
Yes, you can insert your signature directly into the PDF using PrintFriendly's signing feature.
What types of services can I order using this form?
The form allows you to order various services including catering, electrical, and AV services.
How do I submit the completed form?
You can submit the completed form via fax or by mailing it to the provided address.
What happens if I miss the deadline for submission?
Missing the deadline may result in delays in service or additional fees.
Is there a way to track my order status?
You can contact the accounting office for information regarding your order status.
Can I request additional services after submitting the form?
Yes, you can request additional services by contacting the service provider directly.
What information do I need to fill out this form?
You will need event details, contact information, and specific service requirements.
How can I be sure my submission is received?
Always follow up with the accounting office to confirm receipt of your submission.
Is there a contact number for questions about the form?
Yes, you can call the provided number for any inquiries related to the form.
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