Form I-9 Employment Eligibility Verification Instructions
Form I-9 is used by employers to verify an employee's identity and employment authorization in the United States. This form must be completed by all employees, citizens and noncitizens, hired after November 6, 1986. Read instructions carefully before completing the form.
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How do I fill this out?
To fill out Form I-9, start by completing Section 1 with your personal information and employment authorization status. The employer will then complete Section 2 by examining your documents for identity and work authorization. If necessary, Section 3 is used for updating and reverifying employment authorization.
How to fill out the Form I-9 Employment Eligibility Verification Instructions?
1
Complete Section 1 with personal information.
2
Employer examines documents and completes Section 2.
3
If applicable, complete Section 3 for updates or reverifications.
4
Sign and date the form.
5
Retain the form for the required duration.
Who needs the Form I-9 Employment Eligibility Verification Instructions?
1
Employers to verify employee's identity and work authorization.
2
Employees to prove their eligibility to work in the United States.
3
Noncitizens for employment verification purposes.
4
Employers to update or reverify employee's work authorization.
5
Government officials for compliance inspections.
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What are the instructions for submitting this form?
Form I-9 is not submitted to USCIS or any government agency. Employers must retain Form I-9 for three years after the date of hire or one year after employment ends, whichever is later. It should be made available for inspection by authorized U.S. Government officials. Retain the form in a secure location to ensure compliance.
What are the important dates for this form in 2024 and 2025?
Form I-9 should be completed at the time of hire, no later. Updates or reverifications, if necessary, should be completed on or before the work authorization expiration date, if any, recorded in Section 1.
What is the purpose of this form?
The purpose of Form I-9 is to document that each new employee (both citizen and noncitizen) hired after November 6, 1986, is authorized to work in the United States. Employers are responsible for ensuring that the form is completed accurately and on time. The form helps employers avoid hiring individuals who are not authorized to work in the U.S. and ensures compliance with the Immigration Reform and Control Act of 1986.
Tell me about this form and its components and fields line-by-line.
- 1. Section 1 - Employee Information and Attestation: Employee fills out personal information, including name, address, date of birth, and employment authorization status. Employee signs and dates the section.
- 2. Section 2 - Employer Review and Verification: Employer examines employment eligibility and identity documents presented by the employee, records the document details, and signs and dates the section.
- 3. Section 3 - Updating and Reverification: Employer uses this section to update or reverify the employee's employment authorization if necessary, recording relevant document details and signing the section.
- 4. Preparer/Translator Certification: If the employee is unable to complete Section 1, a preparer or translator can complete the section on their behalf and must sign and date the certification.
What happens if I fail to submit this form?
Failure to submit Form I-9 timely and accurately can lead to legal consequences for employers.
- Civil and Criminal Penalties: Employers may face civil fines and criminal charges for failing to comply with Form I-9 requirements.
- Compliance Audits: Employers may be subjected to audits by U.S. Government officials, resulting in potential sanctions.
How do I know when to use this form?
- 1. New Hires: Employers must complete Form I-9 for all new employees hired after November 6, 1986.
- 2. Rehiring Employees: If rehiring an employee within three years, use Form I-9 to ensure work authorization is still valid.
- 3. Employment Authorization Updates: Use Form I-9 to reverify employment authorization for employees with expiring work authorization.
- 4. Compliance Purposes: Form I-9 ensures compliance with the Immigration Reform and Control Act of 1986.
Frequently Asked Questions
Can I fill out Form I-9 online?
Yes, you can fill out Form I-9 online using PrintFriendly's PDF editor.
How do I add my signature to Form I-9?
You can add your signature by using our signature tool on PrintFriendly.
Can I share Form I-9 after completing it?
Yes, you can easily share the completed Form I-9 using PrintFriendly's sharing options.
What documents are needed for Form I-9?
Form I-9 requires documents for identity and employment authorization, such as a passport or driver's license with a Social Security card.
Do I need to photocopy the documents presented?
Photocopying documents is optional, but if done, it must be for all new hires and retained with Form I-9.
How long should I retain Form I-9?
Employers must retain Form I-9 for three years after the date of hire or one year after employment ends, whichever is later.
Can I update or reverify employee information on Form I-9?
Yes, use Section 3 to update or reverify employee information on Form I-9.
Is there a filing fee for Form I-9?
No, there is no filing fee associated with completing Form I-9.
Can Form I-9 be signed electronically?
Yes, Form I-9 may be signed and retained electronically as authorized by Department of Homeland Security regulations.
Where can I get more information about Form I-9?
You can obtain more information from the USCIS website or by calling their National Customer Service Center.
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