I-9 Record-Keeping and COVID-19 Flexibilities
This file provides essential information about the I-9 form and employment verification processes, especially concerning changes due to COVID-19. It outlines the required actions for employers regarding document verification and compliance. It also discusses E-Verify and the conclusion of pandemic-related flexibilities.
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How do I fill this out?
Filling out the I-9 form is crucial for employment verification. Begin by completing Section 1 of the form on or before your first day of work. Next, present original documents to your employer to prove your identity and work authorization.
How to fill out the I-9 Record-Keeping and COVID-19 Flexibilities?
1
Complete Section 1 of the I-9 on or before your first day.
2
Provide original documents for identity and work authorization.
3
Employer must complete Section 2 of the I-9.
4
Keep copies of the supporting documents for a defined period.
5
Review records and ensure compliance with current regulations.
Who needs the I-9 Record-Keeping and COVID-19 Flexibilities?
1
Employers needing to verify new employees' identity.
2
New hires completing employment paperwork.
3
Human Resources departments managing compliance.
4
Companies contracting with federal agencies requiring E-Verify.
5
Legal representatives assisting with immigration-related employment.
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What are the instructions for submitting this form?
Submit the completed I-9 form to your employer's human resources department. Employers should retain the I-9 form for as long as the employee works for them and for a period after termination as specified by law. It is advisable for employers to keep electronic copies for ease of access and compliance monitoring.
What are the important dates for this form in 2024 and 2025?
Important dates for I-9 compliance include the end of COVID-19 flexibilities on July 31, 2023, and the deadline for in-person document inspections by August 30, 2023. Employers must ensure that all remote inspections are followed up with in-person verifications by this date. Staying informed about future I-9 updates is crucial for maintaining compliance.
What is the purpose of this form?
The I-9 form serves a vital purpose in ensuring that employers verify the identity and employment eligibility of their employees. It helps to prevent unauthorized employment by requiring proof of identity and work authorization from new employees. Understanding the I-9 process is essential for compliance with U.S. immigration law.
Tell me about this form and its components and fields line-by-line.
- 1. Section 1: The employee completes this section providing personal information, including name, address, date of birth, and attestations of work eligibility.
- 2. Section 2: Employers complete this section after verifying the employee's documents and include details about the documents presented.
- 3. Required Documents: Various acceptable documents that prove identity and work authorization must be presented during the I-9 process.
What happens if I fail to submit this form?
Failure to submit the I-9 form can result in significant penalties for employers. Employers may face fines and other legal repercussions for non-compliance with verification requirements.
- Penalties: Non-compliance can lead to monetary fines and increased scrutiny from government agencies.
- Employee Consequences: Employees may face employment complications if their I-9 is not submitted properly.
- Legal Issues: Improper handling of the I-9 process could result in legal disputes or allegations of discrimination.
How do I know when to use this form?
- 1. New Hires: When bringing on new staff, complete the I-9 for verifying their eligibility to work.
- 2. Contract Employment: Use the I-9 form for contractors who need to prove their employment eligibility.
- 3. Visa Holders: Employees with work visas must submit the I-9 along with their documentation.
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