Instructions for SC Agencies on CARI Checks
This document provides guidance for SC agencies on creating and managing CARI checks for employee background checks. It outlines the process to ensure compliance with state regulations. Agencies can use this information to properly manage their employees' CARI check requirements.
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How do I fill this out?
To fill out the CARI form, start by gathering all necessary information for the employee. Ensure you have access to the online CARI Check Service. Follow the prompts to complete the application for employee background checks.
How to fill out the Instructions for SC Agencies on CARI Checks?
1
Gather necessary employee information.
2
Access the New Jersey Online CARI Check Service.
3
Click on Create New CARI Account.
4
Select the appropriate Program/Application type.
5
Submit the completed application.
Who needs the Instructions for SC Agencies on CARI Checks?
1
Support coordination agencies need this file to comply with DHS regulations.
2
Human resources personnel require this form to conduct employee background checks.
3
Direct support professionals must submit this form to ensure employment eligibility.
4
Administrative staff in care facilities use this file for record-keeping.
5
Compliance officers need this document for audits and regulatory checks.
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What are the important dates for this form in 2024 and 2025?
For the CARI Check process, agencies should be aware of deadlines related to new hires and ongoing compliance checks. It is important to follow the state regulations set forth by the DHS for both 2024 and 2025 to ensure uninterrupted service provision.
What is the purpose of this form?
The primary purpose of the CARI check form is to ensure the safety and well-being of vulnerable individuals receiving community-based services. By conducting thorough background checks, agencies can prevent individuals with a history of abuse or neglect from working in critical support roles. This form not only serves as a compliance tool but also as a protective measure for those receiving care.
Tell me about this form and its components and fields line-by-line.
- 1. Employee's Full Name: This field captures the complete name of the employee being checked.
- 2. Date of Birth: The date of birth is collected to verify the identity and check the background accurately.
- 3. Agency Cost Code: This 4-digit number identifies the agency conducting the CARI check.
- 4. Contact Information: This includes the phone number and email address of the person responsible for the application.
- 5. Application Status: Records the ongoing status of the submitted CARI Check application.
What happens if I fail to submit this form?
Failing to submit the CARI check form timely can lead to employment issues for the affected individual. Agencies could face penalties for non-compliance with DHS regulations. It is crucial to stay informed and adhere to submission deadlines.
- Delay in Employment: Without timely submission, an employee cannot begin work until the check is completed.
- Legal Ramifications: Non-compliance may result in legal issues for the agency, including fines.
- Impact on Vulnerable Individuals: Delays can adversely affect the safety and care of the individuals being served.
How do I know when to use this form?
- 1. New Employee Onboarding: Use this form during the hiring process of new staff members.
- 2. Periodic Background Checks: Employers should complete CARI checks for current employees at specified intervals.
- 3. Volunteer Screening: This form may also be utilized to screen volunteers who work with vulnerable populations.
Frequently Asked Questions
What is a CARI Check?
A CARI Check is a background check mandated by New Jersey for employees working with individuals with developmental disabilities.
Who needs to perform a CARI Check?
All employees of facilities or programs licensed or regulated by the Department of Human Services need to undergo a CARI Check.
How do I submit the CARI application?
You can submit the CARI application through the online CARI Check Service after creating an account.
Can I edit the CARI form on PrintFriendly?
Yes, PrintFriendly allows you to edit the PDF document easily before downloading.
What if I miss the 24-hour notification period?
Agencies must act within 24 hours upon receiving the CARI check results from DHS.
Is it possible to save my edits?
You can download the edited PDF; however, saving changes directly on the site is not available.
What should I do if I can't find my cost code number?
If you do not have your agency's cost code number, please contact the DHS Employment Controls and Compliance Unit.
How can I share the CARI Check document?
You can generate a shareable link from PrintFriendly to distribute the CARI Check document.
Are there deadlines for submitting CARI applications?
Agencies must complete CARI checks within a stipulated time frame as outlined by DHS regulations.
What format will I receive the completed CARI Check in?
Completed CARI checks can be downloaded or printed from the electronic system.
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