Edit, Download, and Sign the Kennesaw State University Contract Renewal Process

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How do I fill this out?

To fill out this document, start by reviewing the existing contract. Ensure all required documents are collected for renewal. Follow the provided template to complete the renewal request accurately.

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How to fill out the Kennesaw State University Contract Renewal Process?

  1. 1

    Review the contract and determine if a renewal option is available.

  2. 2

    Gather necessary documentation such as tax compliance and insurance certificates.

  3. 3

    Complete the Contract Renewal Template in full.

  4. 4

    Submit the renewal request to the contractor for confirmation.

  5. 5

    Process any required change orders and send copies to relevant parties.

Who needs the Kennesaw State University Contract Renewal Process?

  1. 1

    Procurement officers need this file to manage contract renewals effectively.

  2. 2

    Budget managers require it to ensure funding for contract extensions.

  3. 3

    End users must fill this out to confirm their ongoing needs for contracted services.

  4. 4

    Compliance officers use it to verify that all regulations are met.

  5. 5

    Contractors await updates on renewal terms and conditions to proceed.

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What are the instructions for submitting this form?

To submit the completed form, email it to the procurement department at procurement@ksu.edu, or fax it to (555) 123-4567. You may also submit it via our online portal by visiting www.ksu.edu/submit. For physical submissions, send the document to 123 Main St, Kennesaw, GA 30144. It is advisable to keep a copy for your records.

What are the important dates for this form in 2024 and 2025?

Key dates for contract renewal include submission by January for contracts expiring mid-year. Ensure compliance checks are completed 60 days before expiration. Allow adequate time for approval processes, especially for contracts over 100k.

importantDates

What is the purpose of this form?

The purpose of this form is to provide a structured approach for renewing contracts at Kennesaw State University. It ensures compliance with state guidelines and internal policies. By completing this form accurately, all parties involved can facilitate a smooth renewal process.

formPurpose

Tell me about this form and its components and fields line-by-line.

This form includes various components essential for contract renewal.
fields
  • 1. Contract Assessment Report: Used by end users to evaluate supplier performance.
  • 2. Contract Renewal Template: Template to outline renewal terms and conditions.
  • 3. Compliance Documents: Includes tax compliance, insurance certificates, and more.

What happens if I fail to submit this form?

Failing to submit this form can result in contract lapses and service interruptions. It is crucial for all stakeholders to adhere to submission timelines and requirements.

  • Contract Lapse: Delays in submission may lead to the loss of contract benefits.
  • Compliance Issues: Incomplete submissions can lead to compliance challenges with state regulations.

How do I know when to use this form?

This form should be used when a contract is nearing its expiration date and a renewal option is available. It is essential for planning and securing necessary approvals.
fields
  • 1. Renewing Expired Contracts: When a contract has expired but is still essential to operations.
  • 2. Annual Reviews: Routine evaluations of contracts that may need renewal.

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