Key Holder Agreement Form - Asian Languages & Literature
This form is essential for faculty, staff, and students at the University of Washington who need to manage key access. It outlines the responsibilities concerning the issued keys and their return policy. Ensure to read the instructions carefully to avoid any charges or holds on your academic status.
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How do I fill this out?
To fill out the Key Holder Agreement Form, start by entering your personal details at the top of the form. Next, specify your status and the keys being issued to you. Lastly, read the agreement and sign it to acknowledge your responsibilities regarding the keys.
How to fill out the Key Holder Agreement Form - Asian Languages & Literature?
1
Enter your name and email address.
2
Select your status from the provided options.
3
List the keys issued to you.
4
Read the acknowledgment statement carefully.
5
Sign and date the form.
Who needs the Key Holder Agreement Form - Asian Languages & Literature?
1
Faculty members who require office access.
2
Staff needing access to restricted areas.
3
Graduate students who are assigned departmental keys.
4
Hourly workers who must acquire office keys.
5
Visiting scholars requiring temporary key access.
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What are the instructions for submitting this form?
To submit the Key Holder Agreement Form, ensure it is completed in full and signed. You can submit it via email to asianll@u.washington.edu, fax it to 206.685.4268, or deliver it physically to 225 Gowen Hall, Box 353521, Seattle, WA 98195-3521. Ensure to keep a copy for your records and for easy reference.
What are the important dates for this form in 2024 and 2025?
Important dates for submitting the Key Holder Agreement Form are aligned with the University of Washington's academic calendar. Typically, keys must be returned by the end of each academic term. Check with your department for specific due dates.
What is the purpose of this form?
The Key Holder Agreement Form serves as a legal acknowledgment for individuals at the University of Washington receiving keys to university property. It outlines the responsibilities individuals must adhere to regarding key possession, usage, loss, or damage. This agreement promotes accountability and helps maintain security within university facilities.
Tell me about this form and its components and fields line-by-line.
- 1. Name: Input your last name, first name, and middle initial.
- 2. Email address: Provide your official email address.
- 3. EID #: Enter your Employee Identification Number.
- 4. Status: Select your current status from options like Faculty, Graduate Student, etc.
- 5. Keys issued: List the details of keys issued, including locations.
- 6. Signature: Sign the form to acknowledge receipt and responsibility.
- 7. Date: Write the date of signing.
What happens if I fail to submit this form?
Failure to submit the Key Holder Agreement Form can lead to loss of key privileges. Individuals may face holds on their academic or employment status if keys are not returned properly. This can affect access to university resources and facilities.
- Key access restriction: Without the form, individuals may be denied key access.
- Academic holds: Failure to return keys can result in holds on students' academic statuses.
- Financial penalties: Individuals may incur fees if keys are lost or not returned.
How do I know when to use this form?
- 1. Faculty access: For faculty members needing keys to their offices.
- 2. Staff requirements: Required for staff members needing access to specific university areas.
- 3. Student assignments: Used by graduate students assigned departmental keys.
- 4. Temporary access: For hourly workers needing keys on a short-term basis.
- 5. Visiting scholar necessity: Utilized by visiting scholars for necessary access.
Frequently Asked Questions
How do I fill out the Key Holder Agreement Form?
You need to provide your personal information and details of the keys you are receiving.
What happens if I lose a key?
You will have to pay a fee and forfeit your key deposit.
Can faculty members access all areas with their keys?
Faculty members have access to areas assigned to them, as specified in the agreement.
What if I am a graduate student?
Graduate students must ensure the return of keys on or before the due date.
What is the refund process for key deposits?
Refund amounts are calculated based on the condition of the keys upon their return.
Is there a time limit for returning keys?
Keys must be returned by the assigned due date to avoid holds on your status.
How can I make changes to the form?
You can edit the form directly on PrintFriendly before printing or sharing.
Can I sign the PDF digitally?
Yes, PrintFriendly allows you to add a digital signature to your documents.
How do I share the PDF after editing?
You can provide a shareable link or send it via email right from the platform.
What support is available if I have questions?
You can reach out to Asian Languages & Literature for assistance regarding the form.
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