Edit, Download, and Sign the La Quinta Business Credit Card Authorization Form
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How do I fill this out?
To fill out the La Quinta Business Credit Card Authorization Form, begin by entering the name of the individual or company. Next, provide credit card details and the specific dates or open dates for authorization. Finally, sign the form and include contact information for verification.
How to fill out the La Quinta Business Credit Card Authorization Form?
1
Enter the name of the individual or company authorized.
2
Provide the credit card number and expiration date.
3
Indicate specific dates or check 'Open Dates'.
4
Sign the form to authorize the charges.
5
Include your contact information for any inquiries.
Who needs the La Quinta Business Credit Card Authorization Form?
1
Business owners who need to cover travel expenses.
2
HR managers coordinating employee travel plans.
3
Employees traveling for work that require authorization.
4
Financial departments needing to manage corporate credit.
5
Event organizers booking accommodations for corporate events.
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What are the instructions for submitting this form?
To submit this form, you can email the completed document along with the required photocopies to lo6202gm@laquinta.com. Alternatively, you may fax the form to 970-493-1826. Ensure that all fields are filled accurately to avoid delays in processing your authorization.
What are the important dates for this form in 2024 and 2025?
Key dates for this form vary based on the authorized periods specified. Ensure to check for company guidelines regarding travel plans. Typically, this form should be submitted at least two weeks in advance of travel.
What is the purpose of this form?
The primary purpose of this form is to authorize charges on a credit card for employees staying at La Quinta Inn. It facilitates business travel by ensuring expenses are pre-approved. This eliminates potential billing disputes and streamlines the payment process for accommodations.
Tell me about this form and its components and fields line-by-line.
- 1. Name & Title: Enter the name of the individual authorizing the charges.
- 2. Credit Card Number: Provide the credit card number being authorized.
- 3. Card Holder's Signature: The cardholder must sign here to authorize transactions.
- 4. Date: Indicate the date of signing.
- 5. Daytime Phone Number: Enter a phone number for any follow-up communications.
- 6. Email Address: Provide an email address for confirmation and receipt.
- 7. Special Instructions: Any additional notes or requests related to the authorization.
What happens if I fail to submit this form?
Failure to submit this form can lead to unauthorized charges being disputed later. Any employee travel plans may also be jeopardized. Submission is crucial to avoid complications with accommodation bookings.
- Unauthorized Charges: Charges may not be legitimate without prior authorization.
- Employee Inconvenience: Employees may be turned away from bookings without proper documentation.
- Financial Compliance Issues: Mismanagement of travel expenses can lead to accounting discrepancies.
How do I know when to use this form?
- 1. Employee Travel Authorization: To authorize credit card charges for overnight stays.
- 2. Corporate Event Bookings: For events requiring multiple room reservations.
- 3. Work-related Gatherings: For any work-related meetings requiring hotel accommodations.
Frequently Asked Questions
How do I fill out the authorization form?
Start by entering the name of the individual or company and credit card details.
Can I edit this PDF online?
Yes, you can make changes directly using the PrintFriendly editor.
How do I submit the form?
You can print and send it via email or fax.
Is this form secure?
PrintFriendly allows you to edit and download PDFs securely.
What should I do if I make a mistake?
Simply re-edit the PDF until all information is correct.
Can I share the signed PDF?
Absolutely, you can easily share it via email directly from the platform.
What information do I need to provide?
You need to include the cardholder's name, credit card number, and contact information.
Are there any fees for using PrintFriendly?
No fees apply for using the core functionalities of editing and downloading.
How do I know if my submission is successful?
After submitting, you will receive a confirmation email.
Is there a maximum duration for the authorization?
Typically, authorization lasts until the specified expiration date.
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