La Sierra University Expense Report Form Instructions
This document provides detailed instructions and a structured format for submitting expense reports at La Sierra University. It ensures proper documentation of business expenses for reimbursement. Users can utilize this file for efficient expense tracking and submission.
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How do I fill this out?
To fill out the expense report, begin with entering your personal details at the top of the form. Next, list all reportable expenses with corresponding descriptions in the designated sections. Be sure to attach all original receipts to validate the reported expenses.
How to fill out the La Sierra University Expense Report Form Instructions?
1
Download the Expense Report form.
2
Fill in your personal and departmental information.
3
List all expenses, providing the necessary descriptions.
4
Attach all original receipts to the report.
5
Sign and submit the report as instructed.
Who needs the La Sierra University Expense Report Form Instructions?
1
Employees submitting work-related expenses for reimbursement.
2
Department heads needing to oversee budget expenditures.
3
Financial administrators collecting and processing expense reports.
4
Travel coordinators managing travel expenses for events.
5
Budget analysts reviewing departmental spending.
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Click on any text field to make changes.
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What are the instructions for submitting this form?
To submit your expense report, ensure all fields are filled and receipts attached. You can email your completed form to accounting@lasierra.edu or fax it to (951) 785-2163. For additional queries, feel free to visit the accounting office located in room A-124.
What are the important dates for this form in 2024 and 2025?
Important submission dates for expense reports are typically the end of each fiscal quarter. Ensure to submit your report promptly to meet departmental deadlines. Additionally, university policies may specify further deadlines at the end of the fiscal year.
What is the purpose of this form?
The purpose of this expense report form is to provide a standardized method for employees at La Sierra University to document and submit their business-related expenses for reimbursement. It is designed to ensure clarity and accountability regarding how university funds are utilized. The form aids in maintaining financial integrity by requiring supporting documentation for all claimed expenses.
Tell me about this form and its components and fields line-by-line.
- 1. Dept: Department of the employee submitting the form.
- 2. Name: Full name of the employee submitting the report.
- 3. Mailing Address: Address where correspondence should be sent.
- 4. Ref #: Reference number for tracking purposes.
- 5. Date: Date of the expense occurrence.
- 6. ID #: Employee ID number within the university.
- 7. Total Reportable Expenses: Total amount being claimed for reimbursement.
What happens if I fail to submit this form?
Failure to submit this form may result in delayed reimbursement for submitted expenses. It could also lead to potential disputes over unreconciled or unverified expenses. To avoid complications, it is crucial to adhere to submission guidelines.
- Delayed Reimbursement: Expenses may not be reimbursed if the form is not submitted timely.
- Incomplete Claims: Missing information may lead to return requests for clarification.
- Policy Violations: Failure to use the form could violate university financial policies.
How do I know when to use this form?
- 1. Regular Business Expenses: Use this form for regular purchases made on behalf of the university.
- 2. Travel Expenses: Required for all expenses incurred during business travel.
- 3. Event Related Expenses: Necessary for recording costs associated with university-hosted events.
Frequently Asked Questions
How do I access the expense report template?
You can download the expense report template directly from the provided link on our website.
Can I edit the PDF directly without printing?
Yes, our editor allows you to modify the PDF directly on PrintFriendly before saving.
What types of expenses can I report?
You can report miscellaneous supplies, staff meals, travel fares, and other related expenses.
How do I attach receipts?
Make sure to keep all receipts combined with your expense report when submitting.
Is there a maximum limit for reportable expenses?
Specific limits may apply; please refer to your department's financial guidelines.
Do I need approvals for travel expenses?
Yes, overnight travel requires a pre-approved travel application.
How do I download my edited report?
Once you're satisfied with your edits, click the download button to save your report.
Can I share the report with others once edited?
Absolutely! Use the share options to send your report easily.
How is the mileage calculated on the report?
Mileage is calculated based on the current rate set by the university, usually $0.625 per mile.
What should I do if I forget to sign?
Make sure to revisit your document to add your signature before submitting.
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