Micro-Purchase NDAA Section 889 Representation
This file contains the necessary representation information required for vendors providing supplies and services to the US Government. It outlines the requirements for the National Defense Authorization Act Section 889 and provides detailed instructions for compliance. Essential for ensuring that vendors meet federal regulations.
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How do I fill this out?
To complete this file, begin by gathering the necessary information about your company’s SAM registration. Ensure you have the required representations clearly indicated. Follow the provided instructions carefully to ensure compliance and accuracy.

How to fill out the Micro-Purchase NDAA Section 889 Representation?
1
Gather your company’s registration information.
2
Review the requirements outlined in FAR 52.204-26.
3
Select your representations regarding telecommunications equipment.
4
Sign and submit the document as directed.
5
Keep a copy for your records.
Who needs the Micro-Purchase NDAA Section 889 Representation?
1
Government contractors need this file to verify compliance with federal regulations.
2
Vendors supplying telecommunications equipment must provide this representation.
3
Businesses seeking to establish contracts with the US Government require this document.
4
Service providers for the government must confirm they are not using prohibited equipment.
5
Organizations involved in federal purchases must ensure they meet NDAA requirements.
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What are the instructions for submitting this form?
To submit this form, please email your completed representation to the designated departmental email provided in the document. Ensure that your representation is filled out correctly to avoid unnecessary delays. For fax submissions, use the number listed in the instructions section, or send a physical copy to the address specified.
What are the important dates for this form in 2024 and 2025?
For the 889 Representation, ensure compliance by October 2, 2024, as indicated by the registration expiration date. Review the requirements periodically, particularly when there are updates to federal regulations. Mark your calendars for any changes or updates in 2025.

What is the purpose of this form?
The primary purpose of this form is to ensure that vendors and contractors providing supplies and services to the US Government comply with the National Defense Authorization Act Section 889. This act prohibits the use of certain telecommunications equipment from specific suppliers, and the representation is a means to certify compliance. Submitting this form properly is crucial for maintaining eligibility for federal contracts.

Tell me about this form and its components and fields line-by-line.

- 1. Company Name / Merchant: The legal name of the company as registered in SAM.
- 2. Date: The date when the representation is being submitted.
- 3. Street Address: The complete street address of the company.
- 4. City: The city where the company is located.
- 5. State: The state where the company operates.
- 6. Zip Code: The postal code for the company's address.
- 7. Owner or Designated Representative Name: The name of the person authorized to represent the company.
- 8. E-mail: The contact email of the representative.
- 9. Telephone Number: The phone number for contacting the company.
- 10. Unique Entity ID: The unique identification number as issued by SAM.
- 11. Cage Code Number: The CAGE code assigned to the company.
- 12. SAM Registration Expiration Date: The expiry date of the SAM registration.
What happens if I fail to submit this form?
Failure to submit this form could result in the disqualification from government contracts and associated penalties. Proper compliance is necessary to ensure eligibility, and not submitting on time may lead to complications in the procurement process.
- Disqualification from Contracts: Not submitting the representation may lead to ineligibility for federal contracts.
- Penalties: Ignoring the requirement could result in financial penalties or sanctions.
- Reputational Impact: Failure to comply can harm business relationships with government entities.
How do I know when to use this form?

- 1. Government Contracts: When submitting bids for government contracts.
- 2. Telecommunications Supply: If supplying telecommunications services or equipment.
- 3. Service Contracts: For businesses providing services to federal agencies.
- 4. Eligibility Verification: To verify eligibility for federal procurement processes.
- 5. Annual Compliance: To meet annual reporting requirements for SAM registration.
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Yes, after editing, you can share the PDF via email or through a direct link to your team.
Is this file required for all government contracts?
The representation is necessary for contractors and suppliers providing goods or services to the US Government under specific conditions.
What information do I need to fill out?
You will need your company's SAM registration details and other identifying information.
Where do I submit this form after completion?
Follow the submission instructions provided in the document, which may include email or physical address options.
Is it necessary to keep a copy of the form?
Yes, it's essential to retain a copy of the completed form for your records.
What happens if my SAM registration is not updated?
If your registration is not updated, you may need to provide this representation to comply with federal requirements.
Can I verify my SAM registration status?
Yes, you can verify your status by visiting the SAM website and searching for your company.
How often do I need to update my representation?
This representation should be reviewed and updated at least annually or as required by changes in your SAM registration.
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