Millsaps College Cash Advance Request Form
This form is designed for Millsaps College staff to request cash advances for events or travel. It outlines the necessary approvals and the procedure for clearing the advance after the event. Proper use of this form ensures compliance with college policies regarding cash advances.
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How do I fill this out?
To fill out this form, begin by entering today's date and the name of the individual requesting the cash advance. Next, provide details about the event or travel for which the funds are needed, including dates and an explanation of expenses. Finally, secure necessary approvals and ensure compliance with the clearing policy.
How to fill out the Millsaps College Cash Advance Request Form?
1
Enter today's date and submit to the Business Office.
2
Fill in the requested amount not exceeding $20.00.
3
Specify the purpose of the cash advance and include an account number.
4
Obtain the requested signature and budget officer approval.
5
Submit the completed form to the Business Office for processing.
Who needs the Millsaps College Cash Advance Request Form?
1
Administrative staff who need funds for a conference.
2
Event coordinators requiring cash for supplies.
3
Traveling employees needing to cover upfront expenses.
4
Budget officers managing departmental funding.
5
Finance personnel overseeing the disbursement of funds.
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What are the instructions for submitting this form?
To submit this form, you can either bring it directly to the Business Office or fax it to their designated number. Ensure all fields are filled correctly and signatures are obtained before submission. For email submissions, contact the Business Office for their preferred email address and ensure the documents are scanned and clearly legible.
What are the important dates for this form in 2024 and 2025?
For 2024, ensure all cash advance requests related to events are submitted at least 30 days prior. In 2025, similar timelines should be observed, particularly for new academic events. Keeping these timelines will ensure a smooth funding process.
What is the purpose of this form?
The purpose of the Millsaps College Cash Advance Request Form is to facilitate the request for cash funds necessary for events or travel, ensuring that all expenses are properly accounted for and managed. This form is integral in maintaining transparency and adherence to college policies concerning funding disbursements. Additionally, it serves to standardize requests across departments, allowing for a streamlined process when accessing necessary financial resources.
Tell me about this form and its components and fields line-by-line.
- 1. Today's Date: The date on which the request is being made.
- 2. Submit To: The office or individual to whom the form should be submitted.
- 3. Amount of Cash Received: The total amount of cash being requested for the advance.
- 4. For Expenses Incurred: The purpose for which the cash is being requested, including specific dates.
- 5. Account Number: The budgetary account number associated with the request.
- 6. Explanation of Expense: A brief description of the expenses for which the cash will be used.
- 7. Requested by: The name of the individual requesting the cash advance.
- 8. Budget Officer Approval: The signature or approval from the designated budget officer.
What happens if I fail to submit this form?
If this form is not submitted, the cash advance may not be processed, leading to potential issues in covering event or travel expenses. Further, expenses incurred may be disallowed or result in extra tax implications for the employee. It is essential to comply with the submission requirements to avoid complications.
- Non-Compliance: Failure to submit can lead to non-compliance with college funding policies.
- Expense Disallowance: Unsubmitted requests may cause incurred expenses to be disallowed.
- Tax Implications: Failure to handle cash advances correctly can lead to unexpected tax liabilities.
How do I know when to use this form?
- 1. Event Planning: Use this form for requesting cash to cover costs associated with events.
- 2. Travel Arrangements: Submit a request for cash advances related to official travel expenses.
- 3. Budget Management: Employ this form for obtaining pre-approved funding for activities.
Frequently Asked Questions
How do I request a cash advance using this form?
Complete the form accurately with all required details and submit it to the Business Office.
What is the maximum amount I can request?
You can request a cash advance for amounts not exceeding $20.00.
How do I clear the cash advance?
To clear the advance, use the appropriate paperwork and submit it to the Business Office within 15 days of the event.
Can I request a cash advance for multiple events?
Each event requires a separate request form to adhere to the $20.00 limit.
What happens if I do not submit this form?
Failure to submit the form may result in expenses being disallowed or considered taxable income.
Is there an online submission option for this form?
Currently, submission of the form must be done in person or via fax.
Do I need approval for the cash advance?
Yes, budget officer approval is required before processing your request.
How can I ensure my request is processed quickly?
Complete all sections accurately and provide required signatures to expedite processing.
Can I edit this form online?
Yes, PrintFriendly allows you to edit your PDF form before submitting.
How do I download the completed form?
After filling out the form, click the download option to save it to your device.
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