Minor Capital Improvement Project Approval Form
This form outlines the procedure for approving minor capital improvement projects at UC Merced. It includes essential project details, cost estimates, and justification requirements. Designed for departmental leaders and project managers, it streamlines the approval process for important projects.
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How do I fill this out?
To fill out this form, start by entering your project details, including the name, dates, and department. Next, provide a detailed description and justification for the project. Lastly, complete the required approvals from the appropriate personnel.
How to fill out the Minor Capital Improvement Project Approval Form?
1
Enter the project details including name, dates, and department.
2
Provide a detailed project description and justification.
3
Complete the required cost estimate section with accurate figures.
4
Obtain necessary signatures from approving parties.
5
Submit the completed form as instructed.
Who needs the Minor Capital Improvement Project Approval Form?
1
Department heads need this form to initiate project proposals.
2
Project managers use this form to outline project budget and scope.
3
Finance departments require this form for budget approval.
4
University leadership reviews this form to authorize projects.
5
Facilities planning teams utilize this form for project tracking.
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What are the instructions for submitting this form?
Please submit the completed form to the Capital Finance office via email at capitalfinance@ucmerced.edu, or fax to (209) 228-4278. You may also deliver a physical copy to the office at 5200 N. Lake Road, Merced, CA 95343. Ensure all necessary signatures are obtained before submission to avoid delays.
What are the important dates for this form in 2024 and 2025?
For 2024, key submission dates are set for April 15, September 10, and December 5. In 2025, remember to submit by June 1 for summer projects.
What is the purpose of this form?
The purpose of this form is to formalize the process for requesting approval for minor capital improvement projects at UC Merced. It ensures that all necessary details regarding project scope, justification, and funding are provided upfront. Additionally, it streamlines the approval process involving various stakeholders within the university.
Tell me about this form and its components and fields line-by-line.
- 1. Project Details: Includes information about the project name, dates, and department.
- 2. Project Description: Detailed project description and justification.
- 3. Project Cost Estimate: Financial breakdown of the total project cost.
- 4. Project Funding: Details on the funding sources and financial analysis.
- 5. Approvals: Signature fields for the required approving authorities.
What happens if I fail to submit this form?
Failing to submit the form can lead to delays in project approval and implementation. Additionally, incomplete submissions might require re-evaluation and adjustments, causing a setback in project timelines.
- Delay in Approval: Projects may be postponed if the form is not submitted on time.
- Incomplete Information: Insufficient details can lead to questions or rejections.
- Loss of Funding Opportunities: Missing the submission can result in lost budget allocations.
How do I know when to use this form?
- 1. New Projects: Use the form to propose new capital improvement projects.
- 2. Budget Requests: Submit when requesting budget approval for specific projects.
- 3. Compliance Documentation: Necessary for ensuring compliance with university policies.
Frequently Asked Questions
How do I edit this PDF?
Simply open the file in our PDF editor and modify the text as needed.
Can I sign this PDF electronically?
Yes, you can add your electronic signature directly within the PDF editor.
Is it possible to share the edited PDF?
Absolutely! You can share the edited document through various platforms.
What kind of projects does this form apply to?
This form is applicable to minor capital improvement projects ranging from $35,001 to $1,000,000.
What happens if I submit an incomplete form?
An incomplete form may delay project approval and require resubmission.
Where do I submit the completed form?
You will find submission instructions included within the form.
Can I download the completed form?
Yes, after editing, you can download the completed form for your records.
What information is required on the form?
Essential details include project name, description, justification, budget estimates, and approvals.
Are there any deadlines for submission?
Specific deadlines will vary by project; please check with your department.
Who approves this form?
Approvals are required from the Vice Chancellor and other designated authorities.
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