North Carolina School Transportation Fleet Manual
This comprehensive manual provides guidelines for preventive maintenance and proper operation of school buses in North Carolina. It outlines responsibilities, procedures, and important policies for ensuring student safety during transportation. Ideal for local education agencies and transportation services.
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How do I fill this out?
Filling out this form requires careful attention to the specific instructions provided. Begin by understanding the requirements for vehicle purchasing, maintenance, and service documentation. Detailed guidelines will help you navigate each section effectively.

How to fill out the North Carolina School Transportation Fleet Manual?
1
Read the manual thoroughly to understand requirements.
2
Gather necessary documentation and information.
3
Complete each section accurately as instructed.
4
Review your entries for completeness and accuracy.
5
Submit the form according to provided submission guidelines.
Who needs the North Carolina School Transportation Fleet Manual?
1
Transportation coordinators in local education agencies need this file to ensure compliance.
2
School bus maintenance professionals require this manual for proper procedures.
3
Bus drivers may need it for understanding safety protocols.
4
Administrative staff will utilize this for scheduling and record keeping.
5
Policy makers require this to enforce educational transportation standards.
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What are the instructions for submitting this form?
To submit this form, please email the completed document to transportservices@dpi.nc.gov. Alternatively, fax it to 919-807-3578, or mail it to the North Carolina Department of Public Instruction, School Support Division, Transportation Services, 6319 Mail Service Center, Raleigh, NC 27699-6319. Ensure all fields are completed to avoid delays.
What are the important dates for this form in 2024 and 2025?
In 2024, updates to maintenance procedures will be issued in March, and state replacement for eligible vehicles will occur in December. Similarly, 2025 will see new guidelines adopted in June for improved fleet management. Stay informed on these pivotal dates to ensure compliance.

What is the purpose of this form?
The purpose of this form is to ensure that all school buses and vehicles operate under optimal conditions for the safety of children. It outlines necessary protocols for maintenance, inspections, and documentation to maintain state standards. Proper use of this form helps local educational agencies align with the North Carolina Department of Public Instruction's regulations.

Tell me about this form and its components and fields line-by-line.

- 1. Vehicle Purchase: Details on acquiring new school buses.
- 2. Preventive Maintenance: Documentation of routine maintenance activities.
- 3. Vehicle Inspection: Record of inspections and safety checks.
What happens if I fail to submit this form?
Failure to submit this form may result in non-compliance with legal transportation requirements. This could lead to potential safety hazards for students and legal penalties for local education agencies. Thus, timely and accurate submission is crucial.
- Safety Risks: Noncompliance can endanger student safety due to poorly maintained vehicles.
- Legal Penalties: Agencies may face fines or penalties for failing to meet regulatory standards.
- Operational Delays: Delays in submitting can hinder the availability of state funds for necessary vehicle replacements.
How do I know when to use this form?

- 1. Vehicle Maintenance: To log routine maintenance activities and ensure safety.
- 2. Purchase Documentation: To formalize the purchasing process for new vehicles.
- 3. Compliance Reporting: To maintain accurate records for state inspections and audits.
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