Party City Purchase Order Change Request - EDI 860
This file contains the format and data content specifications of the Purchase Order Change Request (Transaction Set 860) for electronic data interchange (EDI) in Party City. It specifies how a buyer can request changes to a previously submitted purchase order or confirm acceptance of a change initiated by the seller. Version 1.1 includes changes made on December 13, 2005.
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How do I fill this out?
Follow these instructions to fill out this purchase order change request form correctly. Understanding the structure and required fields will help ensure the data is correctly processed. Detailed guidance for each field and segment is provided below.
How to fill out the Party City Purchase Order Change Request - EDI 860?
1
Start by identifying the interchange and control segments header.
2
Fill out the beginning segment for purchase order change with required details.
3
Include necessary reference identification and administrative communication contact.
4
Provide name and address information as specified.
5
Complete the transaction set trailer and functional group trailer.
Who needs the Party City Purchase Order Change Request - EDI 860?
1
Business buyers who need to request changes to submitted purchase orders.
2
Sellers requiring confirmation of changes to purchase orders initiated on their end.
3
EDI specialists handling electronic transactions between buyer and seller.
4
Procurement departments ensuring all order changes are documented and processed.
5
IT professionals setting up and maintaining EDI systems for order processing.
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Save your edits by clicking the 'Save' button.
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What are the instructions for submitting this form?
To submit this form, email it to your designated contact at Party City or send it via fax to the provided number. Alternatively, use the online submission form available on the Party City website for electronic submissions. Ensure all fields are accurately filled out to avoid processing delays. If mailing physically, use the business address provided in your purchase order instructions. It is advisable to keep a copy of the submitted form for your records.
What are the important dates for this form in 2024 and 2025?
Ensure to keep track of the following dates for this form in 2024 and 2025 to meet submission deadlines and avoid any delays in processing your purchase order change requests.
What is the purpose of this form?
The purpose of this form is to standardize the process for making changes to purchase orders within the context of Electronic Data Interchange (EDI). It helps to ensure that all changes are properly documented and communicated between buyers and sellers. This form formalizes the procedure for requesting, confirming, or rejecting changes to purchase orders, facilitating smoother business operations and adherence to industry standards.
Tell me about this form and its components and fields line-by-line.
- 1. Interchange Control Header: Identifies the start of an interchange of zero or more functional groups and related control segments.
- 2. Beginning Segment for Purchase Order Change: Contains information about the original and changed purchase orders.
- 3. Reference Identification: Provides reference numbers or additional identification details for the transaction.
- 4. Administrative Communications Contact: Details for contacting persons involved in the transaction.
- 5. Date/Time Reference: Specifies relevant dates and times for the transaction.
- 6. Name: Identifies entities involved in the transaction.
- 7. Address Information: Provides address details for the entities involved.
- 8. Geographic Location: Specifies geographic details for the address information.
- 9. Transaction Totals: Summarizes the totals for the transaction.
- 10. Transaction Set Trailer: Marks the end of the transaction set.
- 11. Functional Group Trailer: Marks the end of a functional group of transaction sets.
- 12. Interchange Control Trailer: Marks the end of an interchange of control segments.
What happens if I fail to submit this form?
Failure to submit this form may result in delays or denial of the requested purchase order changes. Proper submission ensures smooth business operations and adherence to agreed-upon terms.
- Processing Delays: Your purchase order change request may not be processed in a timely manner, affecting delivery schedules.
- Denial of Request: The requested changes may be denied if the form is not submitted correctly, leading to potential business disruptions.
- Lack of Documentation: Inadequate documentation of purchase order changes can result in misunderstandings and disputes with the seller.
How do I know when to use this form?
- 1. Requesting Changes: To request changes to a previously submitted purchase order.
- 2. Confirming Changes: To confirm acceptance of changes initiated by the seller.
- 3. Mutual Agreement: When changes to an order are mutually agreed upon by both parties.
- 4. Documenting Changes: To provide a record of changes requested or agreed upon for future reference.
- 5. Communicating with Seller: To ensure the seller is aware of and has accepted the requested changes.
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