Pasadena City College Staging Services Request Form
The Pasadena City College Staging Services Request Form is essential for organizing and reserving staging services for your events. This form must be filled out completely and submitted at least 30 days in advance. Ensure all required details are provided to avoid cancellation charges.
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How do I fill this out?
To fill out the form, start by entering the event details such as the title, date, and time. Next, provide your contact information and department details. Finally, review the form for completeness before submitting.
How to fill out the Pasadena City College Staging Services Request Form?
1
Complete all required sections of the form.
2
Provide accurate event details and contact information.
3
Indicate if any special equipment will be needed.
4
Submit the form at least 30 days before the event.
5
Check for completion to avoid cancellation charges.
Who needs the Pasadena City College Staging Services Request Form?
1
Event coordinators who need staging services for their events.
2
Club advisors arranging events and needing equipment setup.
3
Department heads organizing workshops or lectures.
4
Faculty members conducting classes or presentations.
5
Administrative staff planning conferences or official gatherings.
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Click on the edit button to start modifying text fields.
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What are the instructions for submitting this form?
Submit this form via email to campususe@pasadena.edu or fax to 626-585-7045 or 626-585-7293. Ensure to review the completed form for accuracy before submitting, as incomplete forms will not be accepted. For any inquiries, contact the Staging Services at the provided phone numbers.
What are the important dates for this form in 2024 and 2025?
For 2024, submissions are recommended by the last week of March for all events in April, and similarly for each subsequent month. In 2025, the same timeline applies, ensuring timely reservations for staging services. Always double-check specific event dates and final deadlines.
What is the purpose of this form?
The purpose of the Pasadena City College Staging Services Request Form is to facilitate the booking of staging services for various events hosted on campus. This form ensures that all necessary equipment and technician support are arranged well in advance. By using this form, organizers can avoid issues such as scheduling conflicts and last-minute cancellations.
Tell me about this form and its components and fields line-by-line.
- 1. Event Title: The name of the event being organized.
- 2. Location: The venue where the event will take place.
- 3. Date of Event: The scheduled date for the event.
- 4. Event Start Time: The time when the event is set to begin.
- 5. Event End Time: The time when the event is scheduled to conclude.
- 6. Room Reserved Times: The hours during which the room is reserved for the event.
- 7. Cost Center Name & Number: Details for billing purposes associated with the event.
- 8. Department Information: Details regarding the department requesting services.
What happens if I fail to submit this form?
If the form is not submitted, event organizers risk missing out on necessary equipment and technician support. This may lead to a disorganized event or inability to hold it as planned. Ensuring the form is filled adequately is crucial to avoid complications.
- Last-minute Changes: Without a timely submission, changes or requests may not be accommodated.
- Increased Costs: Late submissions may result in additional charges due to urgency.
- Limited Equipment Availability: Delays in submission could mean less desirable options for equipment.
How do I know when to use this form?
- 1. For Academic Events: Any class-related events requiring technical support should use this form.
- 2. Workshops and Seminars: Faculty members planning workshops must submit this form.
- 3. Club Events: Student organizations should utilize this form for event planning.
- 4. Conferences: Administrative staff planning large events must complete this request.
- 5. Performances and Concerts: Any performance-related events will need this form for staging.
Frequently Asked Questions
How do I access the Staging Services Request Form?
You can access the form directly from the Pasadena City College website or through PrintFriendly.
What information do I need to submit this form?
You'll need event details, your contact information, and specific staging service requirements.
How long before my event should I submit the form?
Please submit your request at least 30 days in advance of your event date.
Can I edit this form after downloading?
Yes, you can edit the PDF using PrintFriendly before downloading it.
What should I do if I need to cancel my request?
You must provide a 24-hour cancellation notice to avoid charges.
Is there a fee for using staging services?
Yes, please review the provided cost center information for charges associated with staging services.
What if I need more than one technician for my event?
Indicate the number of technicians required on the form.
How will I receive the invoice for services?
Invoices will be sent directly to the provided billing address after the event.
Do I need to provide a Cost Center Name and Number?
Yes, this information is essential for processing charges.
Can I fill out this form on a mobile device?
You can use PrintFriendly on mobile devices to fill out the form easily.
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