Photography Videography Contract Ashland Estate
This document outlines the terms and conditions for using the photography and videography services at Ashland, The Henry Clay Estate. It includes fee schedules for different types of usage, guidelines for photographers, and submission instructions. This file is essential for photographers seeking to utilize Ashland's scenic locations for their projects.
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How do I fill this out?
Filling out this contract is straightforward. Begin by entering your studio details and contact information. Finally, ensure that the appropriate signatures are obtained to finalize your booking.
How to fill out the Photography Videography Contract Ashland Estate?
1
Enter your studio's name and contact information.
2
Fill in the details of the photography or videography session.
3
Sign the form where indicated.
4
Provide payment information as specified.
5
Submit the completed form to the designated address.
Who needs the Photography Videography Contract Ashland Estate?
1
Professional Photographers who need to document events at the estate.
2
Videographers looking to film promotional material for clients.
3
Wedding planners requiring photography for the ceremony.
4
Marketing teams needing visuals for advertising campaigns.
5
Social media influencers aiming for picturesque backgrounds.
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What are the instructions for submitting this form?
To submit this form, complete all required fields and sign where indicated. Mail the signed document along with corresponding fees to 120 Sycamore Road, Lexington, KY 40502, or deliver it in person at the designated address. For further assistance, contact the Henry Clay Memorial Foundation during business hours at 859-266-8581.
What are the important dates for this form in 2024 and 2025?
For 2024, ensure your contracts are submitted by December 31st, 2023 for continued usage of estate grounds. Additionally, renewals for yearly passes must be completed by January 15th. For 2025, confirm updated terms by January 1st, 2025.
What is the purpose of this form?
This form serves to formalize the agreement between photographers and Ashland, The Henry Clay Estate for the use of its grounds for photo and video sessions. It is designed to protect both the estate's historic integrity and the rights of photographers. By filling out this form, users gain access to utilize the stunning settings of Ashland for their creative works.
Tell me about this form and its components and fields line-by-line.
- 1. Studio contact name: The full name of the studio contact person.
- 2. Studio/company name: The name of the studio or company represented.
- 3. Complete mailing address: The full mailing address for the studio or company.
- 4. Phone Number: A contact phone number for communication.
- 5. E-mail address: The email address for correspondence.
- 6. Website: The official website of the studio or company.
- 7. Photographer/videographer's name: The name of the photographer or videographer involved.
- 8. Date & time of session or filming: The scheduled date and time for the photography or videography session.
- 9. Studio Contact Signature: A space for the studio contact to sign.
- 10. Date: The date when the form is signed.
- 11. Approved by: The name of the approver from the estate.
- 12. Authorized signature - Henry Clay Memorial Foundation: Signature space for foundation's approval.
- 13. Date of approval: The date when the approval was granted.
What happens if I fail to submit this form?
Failure to submit this form may result in your inability to use the estate for photography or videography purposes. It is crucial to ensure all fields are completed and any required fees are paid to avoid this issue.
- Permission Denied: Without submission, your request for use of the estate may be denied.
- Fees Not Processed: Fees cannot be accounted for, leading to unexpected charges later.
- Session Cancellation: Not submitting the form may lead to cancellation of your scheduled session.
How do I know when to use this form?
- 1. Wedding Photography: For capturing special moments during wedding ceremonies at the estate.
- 2. Commercial Shoots: When creating promotional content for businesses or advertisements.
- 3. Personal Photoshoots: For families or individuals wishing to take portraits within the scenic grounds.
- 4. Event Filming: To film events such as graduations or corporate events held on-site.
- 5. Social Media Projects: When influencers or bloggers seek picturesque locations for content.
Frequently Asked Questions
How do I fill out the Photography Contract?
Simply open the PDF, complete the necessary fields, and follow the instructions provided.
What types of passes are available?
Options include a Yearly Pass, Monthly Pass, Daily Pass, and options for commercial use.
How do I pay the photography fees?
Payments can be made via cash, check, or credit card, 24 hours before the scheduled session.
Can I use the estate for commercial photography?
Yes, but prior approval is required for any commercial sessions.
What should I do if I have questions?
You can contact the Henry Clay Memorial Foundation at 859-266-8581 for any inquiries.
Is interior photography allowed?
Interior photography is not permitted unless special arrangements have been made.
How do I submit the completed contract?
You can submit the form by mailing it or dropping it off at the specified address.
What if I want to change my session date?
Contact us to discuss any changes in your scheduled session.
Where can I find the fee schedule?
The fee schedule is included within the contract document.
Do I need to sign in upon arrival?
Yes, all photographers must sign in at the ticket office before beginning their session.
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