Plan International Rice Supply Bid Invitation
This document invites vendors to bid for the supply and delivery of rice for communities in need. Interested parties should submit a Letter of Intent to participate in the eligibility and bidding process. The tender serves various municipalities in the Maguindanao Program Area.
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How do I fill this out?
To fill out this form, first ensure you have your Letter of Intent ready. Next, gather all required documents for bid submission. Finally, follow the guidelines provided in the Tender Documents.

How to fill out the Plan International Rice Supply Bid Invitation?
1
Review the eligibility criteria outlined in the document.
2
Prepare the Letter of Intent and necessary documentation.
3
Complete the bid proposal form as specified in the tender.
4
Submit your documents by the specified deadline.
5
Attend the pre-bid conference if applicable.
Who needs the Plan International Rice Supply Bid Invitation?
1
Local suppliers looking to expand their business opportunities.
2
Social enterprises focused on community development.
3
Vendors specializing in agricultural products.
4
NGOs supporting food security initiatives.
5
Organizations aiming to contribute to humanitarian efforts.
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What are the instructions for submitting this form?
To submit this form, send your completed Letter of Intent and bid proposal via email to plan.phl_coproc@plan-international.org or submit physically to the Plan International office located at Maguindanao Program Area, Cotabato City. Ensure that all documents are submitted by the deadline of January 18, 2023. It’s advised to keep a copy of your submission for your records.
What are the important dates for this form in 2024 and 2025?
The key dates for this bid include the deadline for the submission of Letters of Intent from January 13 to January 18, 2023. Additionally, the pre-bid conference is scheduled for January 20, 2023. Bid proposals are due on January 25, 2023.

What is the purpose of this form?
The purpose of this form is to facilitate the procurement process for the supply of rice to underserved communities. It serves as an official invitation for qualified bidders to engage in a fair bidding process. This ensures that the tendering is transparent, competitive, and accessible to all potential suppliers.

Tell me about this form and its components and fields line-by-line.

- 1. Letter of Intent: A formal statement expressing the intent to submit a bid.
- 2. Bid Proposal: Documents detailing the supplier's offer and pricing.
- 3. Supporting Documents: Any additional documentation required for eligibility.
What happens if I fail to submit this form?
If you fail to submit this form, your chance to participate in the bid will be lost. Missing the deadline may exclude you from consideration, impacting your potential business opportunities. It is crucial to follow all submission instructions carefully to ensure eligibility.
- Loss of Opportunity: Not submitting means you cannot bid for the rice supply contract.
- Missed Deadlines: Failure to adhere to submission dates will disqualify your application.
- Incomplete Applications: If your form is incomplete, it may be rejected outright.
How do I know when to use this form?

- 1. Bidding for Contracts: This form is used to enter the bidding process for specific contracts.
- 2. Seeking Procurement Opportunities: Utilize this form to access procurement opportunities with Plan International.
- 3. Engaging with NGOs: This form helps local vendors engage with humanitarian organizations.
Frequently Asked Questions
What is the purpose of this document?
This document serves as an invitation for vendors to bid on supplying rice to communities in need.
How can I submit my bid?
Bids can be submitted via email or physical mail as per the instructions provided.
What should I include in my Letter of Intent?
Your Letter of Intent should outline your interest and confirm your intent to submit a bid.
Is there a deadline for submission?
Yes, all submissions must be made within the specified deadline outlined in the document.
Can I attend the pre-bid conference?
Yes, providers are encouraged to attend the pre-bid conference for additional information.
What if I'm blacklisted?
Blacklisted contractors are not eligible to submit bids for this tender.
Will I receive confirmation of my submission?
You should receive an acknowledgment of your submission, but follow up if needed.
Can the bids be rejected?
Yes, Plan International reserves the right to accept or reject any bids.
Is there a bid validity period?
Yes, bid prices must be valid for one year.
Are there any specific forms to fill out?
You will need to complete the tender documents provided post-eligibility verification.
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