Port of Seattle MAPS Form Submission Instructions
This file provides detailed instructions for completing and submitting the Monthly Amounts Paid to Subcontractors Form (MAPS) for the Port of Seattle. It specifies the required data entries and the submission process via the CDS Portal. Completion of the MAPS form is mandatory for all primes with active Port contracts.
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How do I fill this out?
To fill out the MAPS form, gather all required information about your company and the subcontractors involved. You will need to complete the form for each month of reporting, even if no payments were made. Ensure you have the correct contract details and sufficient documentation before submission.
How to fill out the Port of Seattle MAPS Form Submission Instructions?
1
Download the MAPS Form in XLS format.
2
Fill in your company's information and the required payment details for each subcontractor.
3
Indicate if payments were made and provide the necessary certifications if applicable.
4
Double-check all entries for accuracy before submission.
5
Submit the completed MAPS form electronically via the CDS Portal.
Who needs the Port of Seattle MAPS Form Submission Instructions?
1
Prime contractors with active contracts requiring reporting of subcontractor payments.
2
Subcontractors seeking compliance with Port of Seattle reporting requirements.
3
Project managers needing accurate financial records of project expenditures.
4
Compliance officers verifying adherence to contract terms.
5
Financial departments managing invoice processing and payment verification.
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Use the editing tools to make necessary adjustments.
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Download the finalized PDF ready for submission.
What are the instructions for submitting this form?
Submit the completed MAPS form electronically through the CDS Portal on the Port of Seattle website. Ensure you include a copy of the MAPS form with your invoice sent to the Port. For assistance with submission, reach out to the Port Project Manager directly.
What are the important dates for this form in 2024 and 2025?
Important dates for the MAPS form submission in 2024 and 2025 include the 15th of each month, which is the deadline for submissions to ensure timely processing. Be sure to account for weekends and holidays that may affect submission timelines. Plan ahead to avoid any late submissions that could impact your contract compliance.
What is the purpose of this form?
The primary purpose of the MAPS form is to ensure accurate reporting of payments made to subcontractors and suppliers by prime contractors. This form facilitates transparency and accountability in financial transactions related to Port of Seattle contracts. Proper completion and submission of this form are critical for fulfilling contract obligations and maintaining good standing with the Port.
Tell me about this form and its components and fields line-by-line.
- 1. Submitting Company: The full name of the company submitting the MAPS form.
- 2. UBI: The Unified Business Identifier number for the submitting company.
- 3. Contract No: The contract number as indicated on the agreement with the Port of Seattle.
- 4. Project Title: The title of the project under which the contract falls.
- 5. Port Project Manager/Engineer: The name of the Port's project manager or engineer overseeing the project.
- 6. For Month/Year: The reporting month and year for which payments are being reported.
- 7. Prepared By: Name of the individual completing the form.
- 8. Phone: Contact phone number for the person completing the form.
- 9. Email: Email address for correspondence regarding the form.
- 10. Small Business Status: Classification of the submitting company as a small business, if applicable.
- 11. Payment Type: Indication of whether the payment is final or not.
What happens if I fail to submit this form?
Failure to submit the MAPS form can lead to non-compliance with contractual obligations, potential penalties, and delayed payments. It is crucial to adhere to submission guidelines to maintain good standing and receive timely reimbursements.
- Contractual Penalties: Not submitting the MAPS form may result in financial penalties as stipulated in the contract.
- Impact on Payment Processing: Delays in submitting the MAPS form can postpone the processing of payments due to subcontractors.
- Compliance Issues: Failure to submit required reports may affect your business's reputation and ability to secure future contracts.
How do I know when to use this form?
- 1. Monthly Reporting: Used to report payments made to subcontractors for each month.
- 2. Annual Audits: Essential for ensuring compliance during external audits by providing detailed payment records.
- 3. Project Management: Helps project managers track budget expenditures related to subcontractor services.
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How do I submit the completed MAPS form?
You can submit the completed MAPS form electronically via the CDS Portal on the Port of Seattle website.
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How often do I need to submit the MAPS form?
You need to submit the MAPS form monthly for each reporting period as specified in your service agreement.
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