Privacy Impact Assessment for FPS Post Tracking System
This PDF contains the Privacy Impact Assessment for the Federal Protective Service's Post Tracking System. It outlines the collection and management of personally identifiable information of security personnel. The document serves as a guideline for verifying the suitability and training of Protective Security Officers.
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How do I fill this out?
To fill out this form, start by gathering all required personal information, including your identification details. Ensure you meet all certification and suitability requirements before proceeding. Follow the structured prompts in the form to input your information accurately.

How to fill out the Privacy Impact Assessment for FPS Post Tracking System?
1
Gather all required personal and identification information.
2
Ensure you have met all suitability and certification requirements.
3
Access the form and follow the prompts to input your information.
4
Review your entries for accuracy before submitting.
5
Submit the completed form as per the provided instructions.
Who needs the Privacy Impact Assessment for FPS Post Tracking System?
1
Protective Security Officers who need to verify their identity and qualifications.
2
Federal agencies that require an assessment of their security personnel.
3
Contracting officers who oversee the employment of PSOs at federal installations.
4
Human resources departments managing records of PSO certifications.
5
Administrative personnel responsible for managing federal facility security.
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What are the instructions for submitting this form?
To submit this form, please email the completed document to FPS_Submissions@dhs.gov. For fax submissions, send to (202) 343-2305. Alternatively, you can submit it in person at your local DHS office. Ensure all fields are accurately filled to avoid processing delays.
What are the important dates for this form in 2024 and 2025?
Key dates for this form include the initial implementation on September 20, 2019. Regular updates and revisions may occur, so staying informed on any changes to the assessment procedure is essential for compliance in 2024 and beyond.

What is the purpose of this form?
This Privacy Impact Assessment form is designed to ensure compliance with privacy requirements for the FPS Post Tracking System. It aids in the systematic collection and handling of personally identifiable information of security personnel. The form's structure provides clarity on the data collection, processing, and management practices within the DHS.

Tell me about this form and its components and fields line-by-line.

- 1. Identification Information: Includes the personal details of the Protective Security Officer.
- 2. Certification Requirements: Lists the necessary certifications that PSOs must hold.
- 3. Suitability Criteria: Defines the standards for assessing PSO suitability for federal sites.
- 4. Training Completion: Records evidence of all required training undertaken by the PSO.
- 5. Attendance Records: Captures data related to time and attendance of the PSO.
What happens if I fail to submit this form?
Failing to submit this form can lead to non-compliance with federal protocols and may hinder operational capabilities. It is crucial that all Protective Security Officers complete this assessment to maintain legitimate and qualified status.
- Non-Compliance: Inability to comply with federal requirements may lead to penalties.
- Security Risks: Failing to validate PSO information could pose security risks at federal facilities.
- Operational Delays: Incomplete forms can stall personnel deployment and operations.
How do I know when to use this form?

- 1. Onboarding New PSOs: Use this form to assess and register new Protective Security Officers.
- 2. Updating Personal Information: Complete the form whenever a PSO’s personal data changes.
- 3. Renewing Certifications: Utilize this form to validate the renewal of necessary certifications for PSOs.
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