Edit, Download, and Sign the Project Request Form for Information Technology Services
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How do I fill this out?
To fill out this form, start by providing your contact details and role in the project. Next, describe the project including its title and objectives. Ensure all fields are completed to enhance processing efficiency.
How to fill out the Project Request Form for Information Technology Services?
1
Begin with your contact information.
2
Specify your primary affiliation and role in the project.
3
Describe the project title and include a brief description.
4
Indicate if this is a new request or an enhancement.
5
Submit the form for review.
Who needs the Project Request Form for Information Technology Services?
1
Project managers need this form to formally initiate new projects.
2
Department heads require it for approval of resource allocation.
3
Faculty members use it to request IT support for research initiatives.
4
Administrative staff fill it out for operational IT needs.
5
Students need it for projects requiring IT resources for their studies.
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What are the instructions for submitting this form?
To submit the form, please email it to helpdesk@uthsc.edu or contact Vikki Massey at 901-448-8040 for direct assistance. Ensure that all fields are filled accurately to avoid delays in processing. For urgent requests, please specify the urgency in the email subject line.
What are the important dates for this form in 2024 and 2025?
Project requests are reviewed monthly on the first Wednesday. Be mindful of submitting requests in advance of this date to ensure timely consideration.
What is the purpose of this form?
The purpose of this form is to formalize project requests within the Information Technology Services framework. It ensures that necessary projects are documented and prioritized for resource allocation. The form facilitates effective communication between project sponsors and the ITS team.
Tell me about this form and its components and fields line-by-line.
- 1. Project Title: The title of your project.
- 2. Project Description: A brief overview of your project's purpose and objectives.
- 3. Contact Information: Details about the project requester including name, email, and phone number.
- 4. Project Role: Designation of the individual’s role in the project (Sponsor, Lead, etc.).
- 5. Affiliation: Indicates the department or unit the requester belongs to.
- 6. ITS Staff Contact: A field to note if there has been prior communication with ITS staff.
- 7. Request Age: Indicates how recently this request was initiated.
- 8. New vs. Enhancement: Specifies if the request is for a new service or enhancement.
What happens if I fail to submit this form?
Failure to submit the form will delay the initiation of your project. This could affect timelines and resource allocation for your project.
- Delayed Project Start: Without submission, your project may not be considered for the upcoming review.
- Lack of Resource Allocation: Without the form, necessary resources may not be allocated appropriately.
- Inability to Track Progress: Proper documentation is required to monitor project progress and status.
How do I know when to use this form?
- 1. New IT Projects: For any new initiatives requiring ITS input.
- 2. Enhancements: To request improvements or additions to existing IT services.
- 3. Research Support: For educational purposes requiring technology assistance.
Frequently Asked Questions
How do I submit the project request form?
To submit the form, fill it out completely and send it via email to the designated ITS contact.
Can I request a project enhancement?
Yes, the form allows for requests related to both new projects and enhancements to existing services.
How long does it take to process my request?
Requests are typically reviewed on a monthly basis, ensuring timely responses.
What if I have questions while filling out the form?
You can reach out to the ITS Helpdesk for assistance while completing the form.
Do I need to provide my affiliation?
Yes, indicating your primary affiliation helps prioritize and allocate appropriate resources.
Is there a deadline for submissions?
Forms are reviewed on the first Wednesday of each month.
What information is required from the project sponsor?
The project sponsor's contact details and role in the project are mandatory.
Can I edit the form after submission?
Once submitted, you will need to contact ITS for amendments to your project request.
How do I check the status of my request?
You can inquire about the status of your request by contacting the ITS staff.
What types of projects can I request?
You can request projects that require significant resources and are not operational in nature.
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