Remote Hire I-9 Completion Instructions
This file provides detailed instructions for Angelo State University remote hires on how to properly complete Form I-9. It includes steps for both the employee and the notary public or designated agent. The importance of presenting original documentation, verifying identity, and employment eligibility is emphasized.
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How do I fill this out?
To complete the Remote Hire I-9 form, follow these instructions carefully. You'll need to fill out specific sections, present required documents, and work with a notary public or designated agent. Let's go through the steps to ensure everything is done accurately.
How to fill out the Remote Hire I-9 Completion Instructions?
1
Print the instruction sheet, including attached documents.
2
Fill out Section 1 of Form I-9.
3
Present original documents to a notary public.
4
Notary completes Section 2 of Form I-9.
5
Mail the completed forms and copies of documents to Angelo State University.
Who needs the Remote Hire I-9 Completion Instructions?
1
Remote employees of Angelo State University to verify employment eligibility.
2
Notary Public or designated agents to complete the verification process.
3
Human Resources staff at Angelo State University to track completed forms.
4
Employees needing to update their work authorization documents.
5
University administrators for compliance with federal regulations.
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Share your completed Remote Hire I-9 form using PrintFriendly’s sharing features. Email the PDF directly to the Human Resources department or provide a download link. This streamlines the submission process for remote employees.
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1
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2
Use the PDF editor to fill out required sections.
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Check all details for accuracy.
4
Add text or annotations if necessary.
5
Download the edited form for submission.
What are the instructions for submitting this form?
After completing the Remote Hire I-9 form, you need to mail the original documents to Angelo State University. Include the signed Form I-9, the Notary Public/Designated Agent Form I-9 Verification Certificate, and photocopies of the identification and work authorization documents you presented to the notary. Mail everything to: Angelo State University, Office of Human Resources, ASU Station #11009, San Angelo, TX 76909-1009. For any questions or assistance, you can contact the Office of Human Resources at 325-942-2168.
What are the important dates for this form in 2024 and 2025?
The Form I-9 must be completed by the remote hire's first day of employment. Section 2 must be filled out within 3 business days of the first day of employment.
What is the purpose of this form?
The purpose of the Remote Hire I-9 form is to ensure that all employees hired by Angelo State University, including remote employees, are eligible to work in the United States. This process helps the university comply with federal regulations as outlined in the Immigration Reform and Control Act (IRCA) and subsequent legislation. Proper completion of the Form I-9 verifies both the employee's identity and employment authorization, ensuring that Angelo State University maintains a legal workforce. By following the instructions provided, remote employees and designated agents can accurately complete the form and meet all necessary requirements.
Tell me about this form and its components and fields line-by-line.
- 1. Section 1: Employee Information and Attestation: This section must be completed by the employee on or before their first day of employment. It includes fields for personal information, such as name, address, and Social Security number, as well as an attestation of the employee’s status.
- 2. Section 2: Employer Review and Verification: This section must be completed by the employer or a designated agent within three business days of the employee's first day of employment. It involves reviewing original documents presented by the employee and recording the document information.
- 3. Notary Public/Designated Agent Form I-9 Verification Certificate: This certificate must be filled out by the notary public or designated agent, confirming they have reviewed the original documents and verified the employee's identity and employment authorization.
- 4. List of Acceptable Documents: This list provides examples of documents that can be used to establish identity and employment authorization. Employees can present one document from List A or a combination of one document from List B and one document from List C.
What happens if I fail to submit this form?
Failure to submit the completed I-9 form can result in the employee being unable to work and potential legal penalties for the employer. It is crucial to ensure all sections are accurately completed and submitted on time.
- Employment Eligibility: The employee may not be authorized to work, leading to potential termination.
- Legal Penalties: The employer may face fines and legal consequences for non-compliance with federal regulations.
- Delayed Onboarding: The onboarding process for the employee may be delayed, affecting their start date and initial work assignments.
How do I know when to use this form?
- 1. New Remote Hires: All newly hired remote employees must complete this form as part of the onboarding process.
- 2. Reverification of Employment Authorization: Current employees who have updated their work authorization documents must complete this form.
- 3. Designated Agents: Notary publics or designated agents use this form to verify employee identity and employment authorization.
- 4. Human Resources Management: HR personnel track and maintain records of completed I-9 forms to ensure compliance.
Frequently Asked Questions
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You can digitally sign the form by uploading your signature and placing it on the designated fields.
What do I do after completing the form?
After completing the form, download and mail it along with necessary documents to Angelo State University.
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What if I make a mistake while filling out the form?
You can easily edit and correct any mistakes using PrintFriendly’s PDF editor.
Do I need original documents to complete the form?
Yes, you must present original documents to a notary public for verification.
Who needs to complete Section 2 of the form?
A notary public or designated agent must complete Section 2 of the form.
What documents are acceptable for verification?
The form includes a list of acceptable documents for establishing identity and employment authorization.
How do I contact Human Resources if I have questions?
You can contact the Office of Human Resources at Angelo State University at 325-942-2168.
Can I fax my completed form?
It's recommended to mail the original completed form and supporting documents to Angelo State University.
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