Remote Hire I-9 Completion Instructions & Notary Letter
This document provides step-by-step instructions for completing the Employment Eligibility Verification Form I-9. It is crucial for new hires at Angelo State University to ensure compliance with federal regulations. Proper completion of Form I-9 establishes employment eligibility and identity verification.
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How do I fill this out?
To fill out the Form I-9, you will need to provide pertinent information regarding your employment eligibility. You should gather original documents that verify your identity and work authorization. Make sure to follow the instructions outlined carefully to avoid any delays in your employment.
How to fill out the Remote Hire I-9 Completion Instructions & Notary Letter?
1
Print the instruction sheet and the attached documentation.
2
Complete Section 1 of Form I-9 with accurate information.
3
Gather original documents from the List of Acceptable Documents.
4
Visit a notary public to have Section 2 of Form I-9 completed.
5
Mail the completed I-9 form along with signed documents to the university.
Who needs the Remote Hire I-9 Completion Instructions & Notary Letter?
1
New employees of Angelo State University who need to complete their I-9. They must verify their identity to comply with federal laws.
2
Remote workers hired by the university who cannot physically be present for I-9 verification. They need a designated agent to assist.
3
Notaries Public who are acting as designated agents for I-9 completion. They need to follow specific guidelines to verify documents.
4
Human Resources staff at Angelo State University who need to ensure compliance with hiring regulations.
5
Employers seeking to understand the requirements for documenting employment eligibility for new hires.
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What are the instructions for submitting this form?
To submit the completed Form I-9, mail it along with photocopies of your identity and work authorization documents to Angelo State University, Office of Human Resources, ASU Station #11009, San Angelo, TX 76909-1009. Ensure all sections are filled out accurately before mailing. If you have additional questions regarding submission, contact the Office of Human Resources at 325-942-2168.
What are the important dates for this form in 2024 and 2025?
Ensure you complete your Documentation by your first day of employment. The university must complete Section 2 of the I-9 within 3 business days following your start date. Check in with the Office of Human Resources for any updates regarding deadlines.
What is the purpose of this form?
The purpose of the Form I-9 is to verify an employee's identity and employment authorization. It is a legal requirement under the Immigration Reform and Control Act, necessary for all new hires in the U.S. Completing this form accurately ensures compliance with immigration laws and protects the rights of workers.
Tell me about this form and its components and fields line-by-line.
- 1. Section 1: Employee information including name, address, and citizenship status.
- 2. Section 2: Employer or designated agent's review of the documentation provided by the employee.
- 3. List of Acceptable Documents: A list outlining the documents employees can provide to establish their identity and employment eligibility.
What happens if I fail to submit this form?
Failure to submit the Form I-9 can result in penalties for both the employer and the employee. Non-compliance can lead to the inability to work legally and affect employment status.
- Legal Penalties: Fines and penalties may be imposed for businesses that fail to comply with I-9 requirements.
- Employment Ineligibility: Employees may be deemed ineligible to work if the form is not submitted correctly.
- Delays in Employment: Failure to complete the I-9 can delay the start date of employment.
How do I know when to use this form?
- 1. Starting a New Job: When being hired for a new position, you must fill out the I-9 to work legally.
- 2. Remote Employment: If you are a remote employee, the I-9 must be processed through a designated agent.
- 3. Verification by Notary: Notaries need this form to verify documents for individuals unable to visit employer offices.
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What documents do I need for the I-9?
You will need original documents from the List of Acceptable Documents.
How do I submit the completed I-9?
You can send the completed I-9 via mail to the designated address provided.
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