Room Reservation Form for College of Engineering
This is the official Room Reservation Form for the College of Engineering at the University of Arkansas. It is necessary for reserving rooms for events and requires careful completion of all sections. Ensure that you adhere to the guidelines outlined in the form for a smooth reservation process.
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How do I fill this out?
To fill out the Room Reservation Form, begin by entering your details in the required fields. Ensure you answer all questions accurately regarding the event you plan to host. After completing the form, make sure to review your entries before submission.
How to fill out the Room Reservation Form for College of Engineering?
1
Fill in your name and email address.
2
Indicate if the event is for a Registered Student Organization (RSO).
3
Specify the event date and the time duration.
4
List the expected number of attendees and details about the speaker if applicable.
5
Sign and date the form before submission.
Who needs the Room Reservation Form for College of Engineering?
1
Students organizing events who require space.
2
Faculty members planning workshops needing a venue.
3
RSO leaders coordinating group activities.
4
Staff needing a meeting room for conferences.
5
Any individual or group wishing to hold an event at the college.
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What are the instructions for submitting this form?
To submit the form, please return it to BELL 3189 or email it as an attachment to engr-rec@uark.edu. Ensure all sections are completed and required approvals are obtained. For fax submissions, use the designated fax number for the College of Engineering. Additionally, please keep a copy of the submitted form for your records.
What are the important dates for this form in 2024 and 2025?
Important dates for room reservations include semester start dates, special event periods, and holidays. It's advisable to check the academic calendar for specific dates when certain facilities may be in high demand. Plan accordingly to ensure successful booking.
What is the purpose of this form?
The purpose of this Room Reservation Form is to streamline the process of reserving spaces within the College of Engineering. It allows for proper coordination of events and resources, ensuring that staff and students can utilize facilities efficiently. By completing this form, users commit to maintaining the room's condition and adhering to specified guidelines during their events.
Tell me about this form and its components and fields line-by-line.
- 1. Name: Full name of the individual reserving the room.
- 2. Email: Contact email of the person filling out the form.
- 3. Event Date: The date on which the event will occur.
- 4. Start-End Time: Duration for which the room is needed.
- 5. Number of Attendees: Expected attendance for the event.
- 6. Speaker: Name of the event speaker, if applicable.
- 7. Food/Drink Approval: Indicates if food or drink will be served.
What happens if I fail to submit this form?
Failure to submit this form can result in the inability to reserve the desired space for your event. This may lead to conflicts with other events and lack of access to necessary facilities. It is crucial to adhere to submission guidelines to avoid disappointments.
- Room Reservation Conflicts: Without submitting, other events may occupy the desired venue.
- Lack of Equipment: Unapproved usage can lead to unavailability of needed tools or technology.
- Increased Charges: Submitting late may incur additional fees for expedited reservations.
How do I know when to use this form?
- 1. Student Events: For any student-led events requiring space.
- 2. Faculty Workshops: To secure rooms for academic workshops.
- 3. Corporate Meetings: For external groups needing facilities for meetings.
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