Saint Paul Event Proposal Form for Venue Requests
This file contains the Event Proposal Form for the City of Saint Paul, outlining the steps and information needed to submit an event proposal. It includes details on event specifics, history, and required attachments. This guide is essential for organizers looking to host events in Saint Paul.
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How do I fill this out?
To complete the Event Proposal Form, first provide the event name and location. Next, detail the event specifics, including type and expected attendance. Finally, include any support documents and ensure all information is accurate before submission.
How to fill out the Saint Paul Event Proposal Form for Venue Requests?
1
Read the form instructions carefully.
2
Fill in the event name, location, and dates.
3
Provide details on event history and specifics.
4
Attach required documents like a site map.
5
Submit the completed form to the appropriate department.
Who needs the Saint Paul Event Proposal Form for Venue Requests?
1
Event planners looking to host in Saint Paul.
2
Corporations organizing corporate events in the area.
3
Non-profit organizations conducting community events.
4
Schools planning educational events or outings.
5
Individuals organizing personal celebrations or gatherings.
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Make the necessary changes to the document.
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Review your edits for accuracy.
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What are the instructions for submitting this form?
To submit the Event Proposal Form, please email it to the designated Event Coordinators. You may also deliver a hard copy to the City of Saint Paul Parks and Recreation at 25 W. 4th Street, 400 City Hall Annex, Saint Paul, MN 55101. For any questions, reach out to Kate Frye or Stacy Gillings at the provided contact information.
What are the important dates for this form in 2024 and 2025?
Ensure to check the city’s event calendar for submission deadlines for 2024 and 2025 events to avoid missing important dates.
What is the purpose of this form?
The purpose of this form is to gather essential information for proposed events in Saint Paul. It enables event organizers to outline their event details clearly and concisely. Completing this form is a prerequisite for obtaining the necessary approvals from city officials.
Tell me about this form and its components and fields line-by-line.
- 1. Name of Event: The title of the event being proposed.
- 2. Proposed Event Site: Location where the event will be held.
- 3. Proposed Event Dates: Dates on which the event is planned.
- 4. Event History: Information on whether this is a new event or a repeat.
- 5. Projected Daily Attendance: Estimated number of attendees for the event.
- 6. Target Audience: The demographic the event is aimed at.
- 7. Funding Sources: How the event will be funded.
- 8. Past Production Experience: Experience in organizing similar events.
- 9. Inclusion of Food and Merchandise: Details on whether food, alcohol, and merchandise will be sold.
- 10. Community Benefits: How the event will benefit the local community.
- 11. Contact Information: Details of the individual proposing the event.
- 12. Attachments: Required supporting documents and site map.
What happens if I fail to submit this form?
If the form is not submitted correctly, the event proposal may not be considered. Missing information can lead to delays in the approval process. It’s crucial to provide all requested details to ensure a smooth review.
- Incomplete Information: Submission without all required fields filled out.
- Late Submission: Submitting the form after deadlines could jeopardize event approval.
- Lack of Supporting Documents: Failure to attach necessary documents may lead to rejection of the proposal.
- Unclear Event Details: Vague descriptions can cause confusion during the review process.
- Insufficient Contact Information: Failure to provide adequate contact details can hinder communications.
How do I know when to use this form?
- 1. Community Events: Required for any community-based activities.
- 2. Corporate Gatherings: Necessary for company-hosted events.
- 3. Festivals and Celebrations: Used for larger public events.
- 4. Private Bookings: Required for renting city spaces for personal events.
- 5. School Functions: Essential for educational events or outings.
Frequently Asked Questions
What is the purpose of the Saint Paul Event Proposal Form?
The form facilitates the submission of event proposals to the city for consideration.
How do I submit the completed proposal?
Submit the proposal via email or in person to the Parks and Recreation Department.
Is there a deadline for submissions?
Specific deadlines may vary depending on the event date.
Can I make changes to my proposal after submission?
Yes, contact the Event Coordinator to discuss any necessary changes.
What types of events require this form?
Any event requiring city approval, including public gatherings and celebrations.
Are there any fees associated with this proposal?
Additional fees may apply depending on the event requirements and venue.
Who reviews the proposals?
The proposals are reviewed by the Director of Parks and Recreation and other city representatives.
Will I receive feedback on my proposal?
Yes, the Event Coordinator will contact you to discuss the status of your proposal.
What information do I need to provide?
You must include event specifics, history, and relevant attachments.
How can I contact the Event Coordinators?
You can reach them via the provided email addresses and phone numbers.
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