Edit, Download, and Sign the ST. JOHNS RIVER Quote Comparison Form Guidelines

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How do I fill this out?

To fill out this form correctly, start by reviewing the dollar thresholds and corresponding quote requirements outlined. Next, gather written quotes from the required number of vendors based on the total purchase amount. Finally, complete all sections of the form and submit it to the purchasing department.

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How to fill out the ST. JOHNS RIVER Quote Comparison Form Guidelines?

  1. 1

    Review the dollar thresholds for your purchase.

  2. 2

    Gather the necessary written quotes from suppliers.

  3. 3

    Fill in the details for each quote provided.

  4. 4

    Complete all required fields in the form.

  5. 5

    Submit the form along with the quotes to the purchasing department.

Who needs the ST. JOHNS RIVER Quote Comparison Form Guidelines?

  1. 1

    Procurement officers who need to follow SJR State procedures.

  2. 2

    Department heads who are making purchases for their teams.

  3. 3

    Contractors who are required to provide estimates for projects.

  4. 4

    Suppliers who need to submit written quotes.

  5. 5

    Business administrators who manage budget allocations.

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What are the instructions for submitting this form?

To submit this form, email it to the purchasing department at purchasing@sjrstate.edu or fax it to (123) 456-7890. For online submissions, please visit the purchasing section of the SJR State website and follow the guidelines provided there. If you prefer to submit a physical copy, mail to SJR State Purchasing Department, 123 College Ave, Palatka, FL 32177. It is recommended to keep a copy of the submitted form for your records.

What are the important dates for this form in 2024 and 2025?

Important dates related to the Quote Comparison Form are typically set at the start of each fiscal year. It is advisable to check for updates every quarter to ensure compliance with procurement requirements. For 2024 and 2025, specific dates will be outlined by the SJR State purchasing department.

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What is the purpose of this form?

The purpose of the ST. JOHNS RIVER Quote Comparison Form is to establish a systematic process for obtaining quotes for purchases at SJR State. This form helps to ensure compliance with institutional policies regarding spending thresholds. By maintaining a clear record of quotes, it supports transparency and accountability in the procurement process.

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Tell me about this form and its components and fields line-by-line.

The form consists of several key sections to be filled out, including a table for quoting companies and relevant details of each quote.
fields
  • 1. Dollar Threshold: Identifies the purchasing limits and corresponding quote requirements.
  • 2. Quotes obtained by: Identifies the person responsible for collecting quotes.
  • 3. Details and specifications: Captures information about the goods or services needed.
  • 4. Written quotes: Space to record details of received quotes from various companies.
  • 5. Comments: Allows for additional explanations or special circumstances related to the quotes.

What happens if I fail to submit this form?

Failing to submit this form may result in delays in the procurement process and potential non-compliance with purchasing policies. This can lead to issues with budget allotment and project initiation.

  • Delay in Purchase: Non-submission can hinder timely procurement of necessary goods and services.
  • Compliance Risks: Inadequate documentation poses a risk of non-compliance with institutional policies.
  • Vendor Accountability: Failure to document quotes can lead to challenges in vendor pricing accountability.

How do I know when to use this form?

This form should be used whenever a purchase is being made that meets or exceeds the specified dollar thresholds. It guarantees that all required quotes are gathered according to institutional policy.
fields
  • 1. Purchasing for projects: Whenever project-related procurement is undertaken.
  • 2. Large-scale department purchases: For significant expenditures that require multiple vendor comparisons.
  • 3. Federal Grant Purchases: When making purchases funded through federal grants.

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