Staff Hiring Request Form for Baylor University

To submit the Staff Hiring Request Form, email the completed form to the Business Officer for review, and ensure to CC the Department Head and URA if the position is grant-funded. Following the Business Officer's review and approval, the form will be forwarded to HR. The entire process facilitates transparent communication and necessary approvals. Submitting the form accurately and in a timely manner ensures an efficient hiring process. For any assistance, consult your department’s HR consultant.

Ensure the form is submitted well in advance of the desired hiring date. For grant-funded positions, coordinate with the URA for specific deadlines. There are no fixed annual deadlines for this form, but timely submission is crucial for efficient processing.

The Staff Hiring Request Form is designed to facilitate the hiring process for staff at Baylor University. This form collects all necessary information regarding the requested position and the candidate, ensuring a structured and efficient process. By using this form, departments can clearly communicate their needs and secure the necessary approvals from HR and Business Officers. The form includes sections for detailed information about the position, candidate details, and departmental approvals. It helps streamline communication between various stakeholders, ensuring all necessary steps are followed. Additionally, the form captures crucial details related to compensation, job duties, and hiring timelines. Ultimately, the Staff Hiring Request Form ensures a smooth and transparent hiring process, aligning with Baylor University's commitment to excellence. Properly completing and submitting this form helps ensure that each staff hiring request is processed efficiently and accurately, minimizing delays and promoting organizational effectiveness.

• 1. Requestor Name: The name of the person initiating the hiring request.
• 2. Department HR Consultant: The HR consultant assigned to the department requesting the hire.
• 3. New Hire Supervisor: The supervisor responsible for the new hire.
• 4. Hiring Department: The department seeking to fill the position.
• 5. Contacts to Include on Hiring Process Notifications: Individuals to receive notifications about the hiring process.
• 6. Requisition Title: The public title of the position being advertised.
• 7. Full-Time/Part-Time: Indicates whether the position is full-time or part-time.
• 8. Hours per week: The number of hours the position requires per week.
• 9. How many positions will be filled from this requisition: The number of positions being filled from this requisition.
• 10. Type of Hire Requested: The type of hire being requested (e.g., direct hire).
• 11. Position Duration: The duration of the position if it is a direct hire.
• 12. Candidate Name and Email: Details of the candidate if it is a direct hire.
• 13. Current Baylor Employee: Whether the candidate is a current Baylor employee.
• 14. Position Ongoing or Temporary: Indicates if the position is ongoing or temporary.
• 15. Targeted Dates of Employment: The start and end dates if the position is temporary.
• 16. URA Name: The University Research Administrator's name if applicable.
• 17. Current Incumbent: The name of the current incumbent if applicable.
• 18. New Position or Backfill: Indicates if the position is new or a backfill.
• 19. Grant Funded: Whether the position is grant-funded.
• 20. Requesting an Upgrade/Downgrade: If backfilling, whether an upgrade/downgrade is requested.
• 21. Education Required: The minimum and preferred education requirements for the position.
• 22. Experience Required: The minimum and preferred experience requirements for the position.
• 23. Equivalency Applied: Whether additional education/experience can be considered in lieu of one another.
• 24. Supervise Staff or Students: Whether the position will supervise staff or students.
• 25. Primary Location: The city and state where primary job duties will be performed.
• 26. Driving Required: Whether driving is required to carry out primary job duties.
• 27. Remote/Hybrid Work: If applicable, details of remote/hybrid work arrangement.
• 28. Travel Required: Whether travel is a regular part of job duties and details if applicable.
• 29. Job Duties/Responsibilities: A description of the primary job duties and responsibilities.
• 30. Department Head/Chair Approval Date: The date the department head/chair provided approval for the request.
• 31. Business Officer Information: Details provided by the Business Officer during the review process.

Failure to submit the Staff Hiring Request Form can result in significant delays in the hiring process. It may lead to unapproved hires, funding complications, and communication breakdowns among key stakeholders.

• Delayed Hiring Process: Without the form, the approval and review process cannot move forward, causing delays.
• Unapproved Hires: Hiring without proper approvals can lead to compliance and funding issues.
• Communication Breakdown: Key stakeholders may not be informed about hiring needs and decisions, leading to inefficiencies.

• 1. New Staff Position: When there is a need to create and fill a new staff position.
• 2. Backfill Position: When replacing a departing staff member or filling a currently vacant position.
• 3. Grant-Funded Position: When hiring for a position funded by a grant, with URA involvement.
• 4. Temporary Position: When hiring for a temporary period with specific start and end dates.
• 5. Position Upgrade/Downgrade: When requesting an upgrade or downgrade to an existing position during a backfill.