Student Sustainability Committee Scope Change Template
This document is a template for proposing scope changes to projects funded by the Student Sustainability Committee. It helps project leads summarize changes in budget, timeline, or objectives. The template includes detailed sections where users can outline their project specifics.
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How do I fill this out?
To fill out this form, start by providing a brief summary of your project. Next, compare your original and revised project details side-by-side. Ensure all relevant documentation is attached for committee review.
How to fill out the Student Sustainability Committee Scope Change Template?
1
Provide a brief project summary.
2
Outline the original and revised project timelines.
3
Detail the original and revised budget information.
4
List original and revised project objectives.
5
Attach any supporting documents needed.
Who needs the Student Sustainability Committee Scope Change Template?
1
Project managers need this file to apply for scope changes.
2
Committee members require it for reviewing project adjustments.
3
Financial officers use it to understand budget revisions.
4
Stakeholders may need it to ensure project alignment.
5
Students might utilize it to propose improvements or extensions.
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What are the instructions for submitting this form?
To submit this form, send it via email to sustainability-committee@illinois.edu. Ensure all supporting documents are included and clearly labeled. For any inquiries, contact the Program Advisor, Micah Kenfield, at kenfield@illinois.edu.
What are the important dates for this form in 2024 and 2025?
The deadlines related to this form vary depending on project timelines and submission schedules. Ensure you stay updated with committee announcements regarding project approvals and extensions.
What is the purpose of this form?
The purpose of this form is to provide a structured approach to requesting changes in project scope funded by the Student Sustainability Committee. It allows project leads to detail adjustments in budget, timeline, and objectives, ensuring that all necessary information is considered for approval. This process helps maintain transparency and accountability in project management.
Tell me about this form and its components and fields line-by-line.
- 1. Project Name: The title of the project.
- 2. Primary Project Contact Name: The name of the main contact person for the project.
- 3. Project Summary: A brief overview of the project's goals and actions.
- 4. Original Project Timeline: The initially proposed schedule for the project.
- 5. Revised Project Timeline: The updated timeline after proposed changes.
- 6. Original Project Budget: The initial budget agreed upon for the project.
- 7. Revised Project Budget: Any changes to the budget due to scope adjustments.
- 8. Original Project Objectives: The initial goals set for the project.
- 9. Revised Project Objectives: The updated goals after considering scope changes.
- 10. Reason for Scope Change: An explanation for requesting changes to the scope.
What happens if I fail to submit this form?
If the form is not submitted correctly, the project may face delays in receiving necessary approvals. Missing information can lead to rejection of the scope change request. Timely and complete submissions are essential for effective project management.
- Approval Delays: Incomplete submissions may postpone project timelines.
- Potential Rejection: Missing information can result in your request being denied.
- Lack of Clarity: Unclear submissions may lead to misunderstandings with committee members.
How do I know when to use this form?
- 1. Budget Adjustments: To request changes related to the financial aspects of the project.
- 2. Timeline Changes: When there are significant delays or accelerations in project timelines.
- 3. Objective Modifications: If the project's goals evolve due to unforeseen circumstances.
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