Edit, Download, and Sign the Supply Management Services Purchase Requisition Form
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How do I fill this out?
To fill out the Purchase Requisition Form, start by clicking the 'Create Requisition' button. This action generates the requisition number and date automatically. Follow the prompts to enter the required information accurately.
How to fill out the Supply Management Services Purchase Requisition Form?
1
Click the 'Create Requisition' button to start.
2
Fill in the necessary details including department and supplier information.
3
Specify the required items including quantity and unit price.
4
Attach any relevant documents that provide additional information.
5
Submit the requisition to Supply Management Services for approval.
Who needs the Supply Management Services Purchase Requisition Form?
1
Procurement departments need this form to initiate purchases.
2
Administrators utilize it to track orders and expenditures.
3
Faculty members require it for acquiring resources.
4
Finance teams use it for budgeting and financial tracking.
5
Suppliers reference it for fulfilling purchase orders.
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1
Open the PDF file in PrintFriendly.
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Save your edited PDF for future reference.
What are the instructions for submitting this form?
To submit this form, email it to the appropriate department at sms@ualberta.ca. You can also fax your requisition to 492-0607. For physical submissions, send the form to Supply Management Services, 3rd Floor Materials Management Building.
What are the important dates for this form in 2024 and 2025?
Important dates for submitting Purchase Requisitions in 2024 include January 15 and May 1. For 2025, ensure timely submission by following similar deadlines. Stay updated on any changes to these dates.
What is the purpose of this form?
The purpose of the Supply Management Services Purchase Requisition Form is to facilitate the procurement of goods and services efficiently. By providing a standardized method for requests, it ensures that all necessary information is captured for processing. This form helps maintain budget integrity and departmental accountability.
Tell me about this form and its components and fields line-by-line.
- 1. Requisition Number: Auto-generated identifier for tracking the requisition.
- 2. Department: The department requesting the procurement.
- 3. Supplier: Details of the supplier for the goods or services.
- 4. Date Required: The date by which the items are needed.
- 5. Quantity: The number of items requested.
- 6. Unit Price: The price per unit of the requested items.
- 7. Authorized Signature: Signature of the person approving the requisition.
What happens if I fail to submit this form?
Failure to submit this form can result in delayed orders and procurement issues. It may lead to unapproved purchases, disrupting supply chain processes.
- Delayed Procurement: Failure to submit can lead to delays in obtaining necessary items.
- Unapproved Purchases: Without proper submission, items may not receive authorization.
- Budget Overruns: Inaccurate tracking of expenditures may occur.
How do I know when to use this form?
- 1. Goods Procurement: When purchasing items needed for departmental operations.
- 2. Service Contracts: For hiring services requiring formal requests.
- 3. Budget Tracking: To keep a record of all purchase requests for financial oversight.
Frequently Asked Questions
How do I fill out this form?
Begin by clicking the 'Create Requisition' button to auto-generate required fields. Enter your department's details and required goods.
Can I edit this form before submission?
Yes, you can easily edit the form in PrintFriendly using the editing tools provided.
What should I do if I encounter issues?
Reach out to your LAN administrator for assistance with any technical issues.
Is there a deadline for submission?
Ensure timely submission by adhering to departmental deadlines outlined in policy.
What if I need to print this form?
You can print the form directly from PrintFriendly after editing.
Are there any optional fields?
Yes, some fields are optional and can be completed at your discretion.
How can I attach documents?
You can attach relevant documents by referencing the requisition number in the attachments.
What is the GST code?
Indicate the applicable GST code based on the goods or services being requested.
Who authorizes the purchase?
The department head or authorized delegate must sign to approve the requisition.
How will I receive confirmation of my requisition?
You will receive confirmation via email once Supply Management Services processes your requisition.
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