Texas IRP Distance Records Audit Instructions
This file provides essential details on how to maintain records for the Texas International Registration Plan. It outlines the requirements for distance records to be compliant during audits. Registrants must retain accurate records of their vehicle's interstate operations.
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How do I fill this out?
Filling out this form requires precise information about your vehicle's trip details. You'll need to record distances traveled accurately for accurate reporting. Ensure all entries are complete to avoid issues with audit requests.

How to fill out the Texas IRP Distance Records Audit Instructions?
1
Gather your vehicle’s trip records for the specified registration period.
2
Enter the actual distance driven using the trip data collected.
3
Provide detailed information including origin, destination, and route.
4
Ensure all records support the distance reported in your application.
5
Submit the completed form before deadlines to avoid penalties.
Who needs the Texas IRP Distance Records Audit Instructions?
1
Fleet owners who register vehicles under the Texas IRP need this form for compliance.
2
Truck drivers must report their distances accurately for auditing purposes.
3
Transportation companies use it to maintain their fleet’s operational records.
4
Compliance officers require it to evaluate the accuracy of vehicle distance reporting.
5
Vehicle registrants must have it to fulfill state requirements for registration.
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1
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2
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What are the instructions for submitting this form?
To submit this form, ensure all fields are accurately filled with up-to-date information. You can send the completed form via email to MCD_Respond@TxDMV.gov or fax it to the number provided on the documentation. For physical submissions, mail the form to the address listed on the Texas Department of Motor Vehicles website.
What are the important dates for this form in 2024 and 2025?
All relevant submissions and record-keeping should align with the Texas IRP registration period from July 1 to June 30. Ensure compliance by keeping track of deadlines for audits and records submission in 2024 and 2025. Staying informed can help avoid penalties associated with the record-keeping process.

What is the purpose of this form?
The purpose of this form is to ensure registrants maintain proper records for vehicles registered under the Texas International Registration Plan. Accurate distance reporting is essential for compliance and efficient auditing by the Texas Department of Motor Vehicles. Failure to adhere to these requirements can result in significant penalties.

Tell me about this form and its components and fields line-by-line.

- 1. Name of Registrant: The full name of the individual or business registering the vehicle.
- 2. TxIRP Account Number: Unique identifier assigned to the registrant's account.
- 3. Contact Numbers: Fields for work and cell phone numbers for communication purposes.
- 4. Email Address: The email address for electronic correspondence.
- 5. Mailing Address: The registrant’s complete mailing address including city, state, and zip.
- 6. Signature: Field for the registrant or agent's signature to authorize the form.
- 7. Date: The date when the form is completed and signed.
What happens if I fail to submit this form?
Failure to submit this form can result in a thorough examination of your vehicle registration records. The registrant may face fees amounting to 20/50/100 percent of the apportionable fees paid. It's crucial to comply to avoid potential penalties and delays in vehicle registration.
- Audit Risks: Inadequate record-keeping raises the likelihood of scrutiny during audits.
- Financial Penalties: Failure to submit the form may result in increased fees and penalties.
- Registration Delays: Non-compliance can lead to delays in the renewal of vehicle registrations.
How do I know when to use this form?

- 1. Registration Renewal: Use this form during the renewal process for your apportioned vehicles.
- 2. Audit Preparedness: Essential when preparing documentation for upcoming audits.
- 3. Operational Changes: Necessary when there are significant updates in fleet operations.
Frequently Asked Questions
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Can I save my edited files?
You can download your edited PDF after making changes.
What should I include in the trip records?
Include details such as trip origin, destination, and total distance traveled.
Is there a deadline for submission?
Yes, ensure to submit the form before the given deadlines for compliance.
How can I contact for more info?
For additional inquiries, reach out via email or phone as provided on the form.
What if I make a mistake in the submission?
You can re-edit the PDF and resubmit it as needed.
Can I share this document?
Yes, you can easily share your PDF document through our platform.
What file formats can I export to?
You can download the edited file in various formats, including PDF.
Is there help available for filling this out?
Help is available through the contact information listed on the form.
Where can I find the Texas IRP guidelines?
Visit the Texas DMV website for comprehensive guidelines on the Texas IRP.
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