Travel and Telephone Reimbursement Request Form
This file is a reimbursement request form for travel and telephone expenses. It includes policies, approval requirements, and fields to record travel and telephone expenses. It is intended for use by leaders within The Church of Jesus Christ of Latter-day Saints.
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How do I fill this out?
To fill out this form, ensure that you meet all eligibility requirements and follow the provided policies. Enter the required details including unit name, travel, and telephone expenses. Approval from relevant church authorities is necessary for reimbursement.
How to fill out the Travel and Telephone Reimbursement Request Form?
1
Review the reimbursement policy for eligibility.
2
Fill in the unit name and details of the requester.
3
Provide travel and telephone expense details.
4
Attach necessary receipts and documentation.
5
Obtain required signatures for approval.
Who needs the Travel and Telephone Reimbursement Request Form?
1
Stake presidents for approving travel and telephone reimbursements.
2
Ward leaders who need to request travel reimbursements.
3
Stake clerks for managing approved reimbursement forms.
4
Church members who use personal funds for church-related expenses.
5
Area presidency for overseeing reimbursement exceptions.
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What are the instructions for submitting this form?
Submit the completed form to the stake clerk for processing. You can use the provided email, fax, or deliver it in person to the church office. Ensure all required fields are complete and attached documents are included. Recommended emails and addresses vary by local church authorities, so check with them directly for submission details. It's crucial to keep a copy of the submitted form and receipts for your records.
What are the important dates for this form in 2024 and 2025?
Ensure to submit your reimbursement requests within the deadlines for the respective years. For 2024 and 2025, check with your local church authorities for specific submission dates.
What is the purpose of this form?
The purpose of this form is to facilitate the reimbursement of travel and telephone expenses for church leaders and members of The Church of Jesus Christ of Latter-day Saints. It ensures that expenses comply with church policies and that proper approvals are obtained. The form helps in maintaining accurate records of expenses and reimbursement claims, promoting transparency and accountability.
Tell me about this form and its components and fields line-by-line.
- 1. Unit name: Name of the church unit requesting reimbursement.
- 2. Person requesting reimbursement: Name of the individual making the request.
- 3. Requester's signature: Signature of the requester for verification and approval.
- 4. Date: Date when the form is filled and submitted.
- 5. Unit visited: Details of the unit visited if applicable.
- 6. Unit Number: Number assigned to the unit within the church.
- 7. Requester's Church calling: The role or position of the person requesting reimbursement within the church.
- 8. Stake or district president's signature: Signature of the approving Stake or district president.
- 9. Miles or km: Distance traveled if using a personal automobile, in miles or kilometers.
- 10. Amount: Total amount of the reimbursement request, supported by receipts.
- 11. Trip purpose: Reason for the travel undertaken, described briefly.
- 12. Travel method: Means of travel used (e.g., car, bus, train).
- 13. Telephone expense amount: Total amount of telephone expenses requested for reimbursement, with a bill attached.
- 14. Total travel and telephone expense amount: Summed total of both travel and telephone expenses.
What happens if I fail to submit this form?
Failure to submit this form may result in non-reimbursement of expenses incurred. It is essential to comply with submission deadlines and approval procedures.
- Non-reimbursement: Expenses may not be reimbursed if the form is not submitted on time.
- Incomplete Approval: Incomplete forms may not receive necessary approvals and could delay reimbursement.
How do I know when to use this form?
- 1. Travel Reimbursement: For approved travel within stake boundaries.
- 2. Telephone Reimbursement: For telephone expenses incurred serving church responsibilities.
- 3. Stake Leader Reimbursement: For Stake leaders needing reimbursement for travel to area meetings.
- 4. Church Business Travel: When conducting necessary church business travel as approved by Stake president.
- 5. Emergency Travel: For necessary and urgent travel related to church activities, approved in advance.
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