Edit, Download, and Sign the University of Illinois System Standing Purchase Order Form
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How do I fill this out?
To fill out this Standing Order Form, follow the provided step-by-step guide carefully. Make sure to input accurate information to avoid any issues with processing. Detailed instructions can be found below to assist you.
How to fill out the University of Illinois System Standing Purchase Order Form?
1
Click Standing Order under the University Forms section on the iBuy homepage.
2
Enter Supplier Name or Supplier ID and select the Business Purchases address.
3
Fill in the requested Term of Service and details for each line item.
4
Answer questions about Freight/Shipping Charges and Purchase Information.
5
Review and submit the requisition, then proceed to checkout and place order.
Who needs the University of Illinois System Standing Purchase Order Form?
1
Department administrators needing to make recurring purchases.
2
Faculty coordinating procurement of medical supplies.
3
Maintenance personnel for ongoing service contracts.
4
Event coordinators arranging regular supplier services.
5
Procurement officers managing multiple vendor accounts.
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What are the instructions for submitting this form?
Submit the completed Standing Order Form through the iBuy system by following the guided steps. Attach any necessary files in the Internal Notes and Attachments section. Use correct email addresses for department and purchasing approval queues. Make sure to save a copy of the submission for your records. For additional support, contact your department's procurement office.
What are the important dates for this form in 2024 and 2025?
Ensure submission of the Standing Purchase Order Form does not have specific dates associated with it beyond typical procurement cycles for the institution.
What is the purpose of this form?
The purpose of the Standing Order Form is to facilitate the procurement of recurring goods and services without the need for multiple requisitions. It simplifies and streamlines the purchasing process for units within the University of Illinois System. Follow the guided steps to ensure the form is completed accurately and submitted properly for approval.
Tell me about this form and its components and fields line-by-line.
- 1. Supplier Field: Enter the Supplier Name or Supplier ID to identify the vendor.
- 2. Business Purchases Address: Select the preferred Business Purchases address for the supplier.
- 3. Term of Service: Specify the Start and End Date for the term of service.
- 4. Line Items: Add up to five line items, including Unit Price, Unit of Measure, Product Description, Catalog No., and Commodity Code.
- 5. Freight/Shipping Charges: Indicate if the order contains freight/shipping charges and provide the cost.
- 6. Purchase Information: Answer questions related to the purchase amount and competitive quotes.
- 7. Internal Notes and Attachments: Add any necessary internal notes and attachments for the order requisition.
What happens if I fail to submit this form?
Failure to submit the form may result in delays or inability to process the purchase order.
- Processing Delay: The purchase order cannot be processed without submission.
- Unfulfilled Orders: Failure to submit may lead to unfulfilled orders and gaps in required supplies or services.
How do I know when to use this form?
- 1. Recurring Purchases: For regularly needed goods and services.
- 2. Service Contracts: For maintenance and service agreements.
- 3. Bulk Orders: For large quantity orders to be delivered as needed.
- 4. Medical Supplies: For procurement of medical and health-related supplies.
- 5. Facility Maintenance: For ongoing facility maintenance and services.
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