Vendor Information and Substitute W-9 Form
This file provides essential vendor information and includes a substitute W-9 form for tax purposes. It is necessary for individuals and businesses providing services to DePaul University. Make sure to follow the instructions carefully for accurate completion.
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How do I fill this out?
To fill out this vendor information form, ensure you have accurate personal and business information available. Start with your name and mailing address, followed by your tax classification. Review all fields carefully to avoid errors.
How to fill out the Vendor Information and Substitute W-9 Form?
1
Gather your personal and business information.
2
Complete the name and mailing address sections.
3
Select your federal tax classification.
4
Provide your Tax Identification Number (TIN).
5
Review all entries for accuracy before submission.
Who needs the Vendor Information and Substitute W-9 Form?
1
Freelancers who provide services to DePaul University.
2
Businesses aiming to establish vendor relationships with DePaul.
3
Individuals needing to report their income correctly for tax purposes.
4
Non-profits offering services and requiring compensation.
5
Contractors and vendors working on university projects.
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What are the instructions for submitting this form?
To submit this form, email it to accountspayable@depaul.edu or fax it to 312-362-8440. Ensure all sections are filled out accurately before sending. For any questions during submission, contact the Accounts Payable department directly.
What are the important dates for this form in 2024 and 2025?
Important dates for form submissions are crucial for compliance. Ensure to have this form ready by the end of the tax year, typically December 31. Furthermore, consider the deadlines for 1099 submission in January of the following year.
What is the purpose of this form?
The purpose of this form is to collect necessary vendor and taxpayer information. It verifies the identity of individuals and businesses providing services, ensuring compliance with IRS regulations. By filling out this form, vendors help DePaul University process payments accurately and efficiently.
Tell me about this form and its components and fields line-by-line.
- 1. Name: As shown on your income tax return.
- 2. Mailing Address: Where the vendor receives correspondence.
- 3. Tax Classification: Identify the type of business entity.
- 4. TIN: Tax Identification Number used for reporting taxes.
- 5. Certification: Certification to avoid backup withholding.
What happens if I fail to submit this form?
Failing to submit this form may lead to withholding of payments and penalties. It is essential for tax reporting and compliance, and without it, your income may be subject to backup withholding rates.
- Payment Delays: Payments may be delayed until proper documentation is received.
- Backup Withholding: Failing to submit may result in higher withholding tax rates.
How do I know when to use this form?
- 1. Initial Vendor Application: During the vendor registration process.
- 2. Tax Reporting: To report income to the IRS accurately.
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