VitalChek Consular Report of Birth Abroad Request Form Instructions
This file contains instructions for requesting a Consular Report of Birth Abroad through VitalChek. It provides step-by-step guidance on completing and submitting the required forms, along with necessary documentation. The file includes information on fees, processing times, and important notes.
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How do I fill this out?
Filling out this form is a straightforward process. Follow the provided instructions carefully to complete each section accurately. Ensure all required documents and photocopies are included before submission.
How to fill out the VitalChek Consular Report of Birth Abroad Request Form Instructions?
1
Print, complete and sign both the Request for Consular Report of Birth Abroad and the Consular Vital Record Search Request forms.
2
Make a copy of your current, valid government-issued photo-identification card.
3
Have the Consular Vital Record Search Request form notarized by a Certified Notary Public.
4
Send all required documents to the specified address.
5
Ensure you follow all specific instructions for photocopying and submitting the forms.
Who needs the VitalChek Consular Report of Birth Abroad Request Form Instructions?
1
U.S. citizens born abroad who need legal proof of birth and citizenship.
2
Parents of U.S. citizen children born abroad who need to obtain their child's birth record.
3
Legal guardians of U.S. citizen minors who require birth documentation.
4
Adults who need to replace a lost or damaged Consular Report of Birth Abroad.
5
Individuals applying for U.S. passports who need to submit proof of birth and citizenship.
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What are the instructions for submitting this form?
To submit this form, print, complete, and sign both the Request for Consular Report of Birth Abroad and the Consular Vital Record Search Request forms. Include a copy of your valid government-issued photo-identification card and ensure the Consular Vital Record Search Request form is notarized by a Certified Notary Public. Send all required documents to the following address: Passport Services, VitalChek Network Inc., PO Box 222130, El Paso, TX 79913. It is recommended to use express courier shipping for expedited service and tracking purposes. Ensure all information is accurate and complete to avoid processing delays. Double-check that all required signatures and photocopies are included.
What are the important dates for this form in 2024 and 2025?
The processing time to receive your Consular Report of Birth Abroad from the U.S. State Department is typically four to eight weeks.
What is the purpose of this form?
The purpose of this form is to provide U.S. citizens born abroad, and their parents or legal guardians, with a means to obtain a Consular Report of Birth Abroad. This document serves as legal proof of birth and U.S. citizenship, which is required for various official purposes. The form also provides specific instructions on completing and submitting the request, ensuring all necessary information and documentation are included.
Tell me about this form and its components and fields line-by-line.
- 1. Full Name Shown on Certificate: Enter the full name of the individual as it appears on the birth certificate.
- 2. Full Name of Applicant: Enter the full name of the person submitting the application.
- 3. Relationship to person named on Certificate: Specify the relationship to the individual named on the birth certificate.
- 4. Contact Phone: Provide a contact phone number for communication purposes.
- 5. Contact Email: Provide a contact email address for communication purposes.
- 6. Signature of Certificate holder or parent/guardian of Certificate holder under age 18: The individual or their parent/guardian must sign the form.
- 7. Cardholder's Name: Enter the name of the credit card holder.
- 8. Cardholder's Signature: The credit card holder must sign the form.
- 9. Cardholder's Address: Enter the address of the credit card holder.
What happens if I fail to submit this form?
Failure to submit this form may result in delayed or denied processing of your Consular Report of Birth Abroad request. It is crucial to ensure all required information and documents are provided to avoid complications.
- Processing Delays: Incomplete or inaccurate submissions may cause significant delays in processing your request.
- Denied Request: Missing or incorrect information can lead to the denial of your application.
How do I know when to use this form?
- 1. Obtaining Proof of Birth and Citizenship: Use this form to request a Consular Report of Birth Abroad, which serves as legal proof.
- 2. Replacing Lost or Damaged Records: Submit this form to replace a lost or damaged Consular Report of Birth Abroad.
- 3. Applying for a U.S. Passport: Provide the Consular Report of Birth Abroad as proof of birth and citizenship for passport applications.
- 4. Legal and Official Purposes: Use this form to obtain documentation needed for legal and official matters.
Frequently Asked Questions
How do I fill out the Consular Report of Birth Abroad Request Form?
Print, complete and sign both required forms, make a copy of your valid photo-identification card, have the form notarized, and send all documents to the specified address.
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What should I include with the Consular Report of Birth Abroad Request Form?
Include the completed and signed forms, a copy of your valid photo-identification card, and ensure the form is notarized.
How long does it take to process the Consular Report of Birth Abroad Request?
The processing time is typically four to eight weeks, but delays may occur due to various factors.
What if my application is incomplete or inaccurate?
Incomplete or inaccurate applications may result in processing delays. Ensure all required information and documents are provided.
What payment methods are accepted?
Accepted payment methods include Visa, MasterCard, American Express, and Discover.
Can I track the status of my request?
Using express courier shipping is recommended for expedited service and tracking purposes.
Are there any additional fees?
The State Department certificate fee is $50.00 with an additional shipping and handling fee of $69.53. Each additional copy is also $50.00.
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