Wharton School Guest Speakers Request Template
This document provides a structured questionnaire for gathering essential information from guest speakers at the Wharton School. It includes fields for speaker details, event information, logistics, and special requirements. Utilizing this form will help streamline event planning and ensure all necessary details are collected efficiently.
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How do I fill this out?
To fill out this form, start by gathering basic information from your speaker. Ensure accuracy in spelling and titles as this information will be used in all related publications. Finally, review the AV and special requests section to accommodate the speaker's needs effectively.
How to fill out the Wharton School Guest Speakers Request Template?
1
Collect basic speaker information including name, title, and company.
2
Gather details about the event such as the speech title and format.
3
Request information on audiovisual needs and dietary preferences.
4
Ask if the speaker has any special needs or security requirements.
5
Compile all these details into the form for submission.
Who needs the Wharton School Guest Speakers Request Template?
1
Event organizers need this file to collect comprehensive speaker details.
2
Universities require this document to plan logistics for guest lectures.
3
Companies organizing seminars can use this to effectively manage speaker engagements.
4
Nonprofit organizations benefit from this template for volunteer speaker coordination.
5
Conference coordinators utilize this form to ensure all speaker needs are met.
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What are the instructions for submitting this form?
To submit this form, first fill it out completely with all required information. Then, email the completed form to the event coordinator's email address as specified. Alternatively, you may fax it to the designated fax number or submit it through any online submission system set up for this event. It’s important to ensure that all sections are filled accurately for a successful submission.
What are the important dates for this form in 2024 and 2025?
Key deadlines for submitting this form will be set as determined by the event schedule. It is advisable to collect responses at least four weeks before the event. Additional follow-ups may occur leading up to the event date.
What is the purpose of this form?
The purpose of this form is to standardize the information collection process from guest speakers at the Wharton School. By using this structured template, event planners can ensure that all necessary information is gathered and organized efficiently. This ultimately allows for smoother event operations and clearer communication with speakers.
Tell me about this form and its components and fields line-by-line.
- 1. Speaker Name: The full name of the speaker as it should appear in all publications.
- 2. Title: The official title of the speaker for publication.
- 3. Company Name: The name of the speaker's organization.
- 4. Mailing Address: The speaker's complete mailing address.
- 5. Email Address: A reliable contact email for the speaker.
- 6. Event Title: The title of the speech or presentation being given.
- 7. Speech Content: An outline or description of the speech to be delivered.
- 8. AV Needs: Details regarding audiovisual equipment or support needed.
- 9. Dietary Requirements: Any specific dietary restrictions or requests.
- 10. Special Needs: Any other special arrangements necessary for the speaker.
What happens if I fail to submit this form?
If this form is not submitted, you may miss important information that is critical for planning the event. Without these details, accommodations for the speaker cannot be guaranteed, leading to possible disruptions during the event. Submitting the form ensures everything runs smoothly.
- Lack of Information: Without submission, the essential details about the speaker remain unknown.
- Logistical Issues: Not having AV needs or special requests can lead to complications.
- Dietary Problems: Failure to submit may result in overlooking the speaker's dietary restrictions.
- Communication Breakdowns: Without clear information, coordination with the speaker could falter.
- Security Concerns: Missing details on security may risk the safety or comfort of the speaker.
How do I know when to use this form?
- 1. Event Planning: Use this form to collect all necessary details for arranging a speaker's participation.
- 2. Speaker Coordination: Gather information to facilitate communication and logistics with the speaker.
- 3. Logistical Arrangements: Aid in planning AV needs, accessibility, and other requirements for the event.
- 4. Dietary Planning: Ensure the speaker's dining needs are met during their engagement.
- 5. Security Arrangements: Document any specific security needs or arrangements requested by the speaker.
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