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How to fill out the Statewide Travel Program - CCR Services Contract?
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Read the instructions carefully.
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Gather required documents and information.
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Fill in each section according to the guidelines.
4
Double-check your information for accuracy.
5
Submit the completed form through the appropriate channel.
Who needs the Statewide Travel Program - CCR Services Contract?
1
State employees managing travel arrangements need it for vehicle rentals.
2
Department heads use it to ensure compliance with state guidelines.
3
Travel coordinators need it for booking and managing car rentals.
4
State accounting departments require it for expense management.
5
HR departments use it to manage travel policies and employee entitlements.
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What are the instructions for submitting this form?
Submit the completed form along with any required justifications and documentation through your department's designated submission process. This may include internal email submissions, fax numbers, or online submission forms. For specific submission details, refer to your department's guidelines or contact the DGS Statewide Travel Program.
What are the important dates for this form in 2024 and 2025?
Important dates include the contract expiration on February 29, 2024, and potential extensions for 2025.
What is the purpose of this form?
The purpose of this form is to provide state employees with information and instructions about the Statewide Travel Program's CCR Services Contract. This includes details on rental rates, benefits, and specific guidelines for using the car rental services. The form helps ensure compliance with state policies and makes the rental process efficient and cost-effective.
Tell me about this form and its components and fields line-by-line.
- 1. Employee Information: Includes sections for entering employee details such as name, ID, and department.
- 2. Travel Details: Sections that require details about the travel itinerary, destinations, and purposes.
- 3. Vehicle Information: Requires specific details about the vehicle being rented, including type and duration.
- 4. Supervisor Approval: Supervisor's signature and approval section to ensure authorization.
- 5. Additional Justifications: Sections for providing justifications for special requests or vehicle types.
What happens if I fail to submit this form?
Failure to submit this form may result in non-compliance with state travel policies. It can lead to delays and complications in travel arrangements.
- Non-compliance: Departments may not adhere to state guidelines and face repercussions.
- Delays: Travel arrangements may be delayed or canceled due to incomplete submissions.
- Financial Implications: Incorrect or late submissions can lead to financial losses and additional processing costs.
How do I know when to use this form?
- 1. Travel Arrangements: Required for booking rental vehicles for official travel.
- 2. Policy Compliance: To ensure adherence to state guidelines and policies on car rentals.
- 3. Expense Management: Helps manage and justify travel-related expenses.
- 4. Authorization: Ensures supervisor approval for the rental arrangement.
- 5. Contract Benefits: To access discounted rates and rental benefits provided by the contract.
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