Carnegie Mellon University Event Request Form
This form is used by CMU-affiliated departments to request parking arrangements for events. It is required for events with 15 or more guests, and specific guidelines must be followed regarding submission timelines. Please ensure all fields are filled out accurately to avoid any issues.
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How do I fill this out?
To fill out this form, begin by entering the event details, including the name, time, and date of the event. Next, provide the contact information for the event host and the expected number of guests. Be sure to review the submission instructions thoroughly before sending.
How to fill out the Carnegie Mellon University Event Request Form?
1
Enter the event name, time, and date.
2
Provide the contact person's information.
3
Detail the number of guests expected.
4
Select whether code requests are needed.
5
Submit the form 30 days prior to the event.
Who needs the Carnegie Mellon University Event Request Form?
1
Event coordinators need this form to organize parking for large gatherings.
2
Department heads require it for planning departmental events.
3
Guest speakers may need it to ensure their visitors have parking.
4
Event planners utilize this for scheduling and resources.
5
University staff must adhere to these guidelines for compliance.
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What are the instructions for submitting this form?
To submit the CMU Event Request Form, email the completed document to TRANSPORTATION@andrew.cmu.edu a minimum of 30 days prior to your event date. Ensure all required fields are filled out to avoid processing delays. For fax submissions, send them to (XXX) XXX-XXXX. Mail copies to Carnegie Mellon University, Transportation Services, 5000 Forbes Ave, Pittsburgh, PA 15213.
What are the important dates for this form in 2024 and 2025?
For events in 2024 and 2025, ensure your forms are submitted 30 days in advance. Common event dates are September 1, December 1, April 1. Keeping track of these dates is crucial for seamless event planning.
What is the purpose of this form?
The purpose of this form is to facilitate efficient parking arrangements for events hosted by CMU-affiliated departments. It assists with the management of resources and ensures that adequate parking is available for guests. Timely submission is critical to achieving the desired outcomes and avoiding inconveniences.
Tell me about this form and its components and fields line-by-line.
- 1. Event Name: The name of the event being hosted.
- 2. Event Time: The start and end times of the event.
- 3. Event Date: The date(s) on which the event will take place.
- 4. # Guests: An estimate of the number of guests attending the event.
- 5. Contact Person: The individual responsible for the event coordination.
- 6. Email Contact: The email address for reaching the contact person.
- 7. Contact Phone: The phone number of the contact person.
What happens if I fail to submit this form?
Failing to submit this form may result in inadequate parking arrangements for your event. This may lead to parking shortages or increased inconvenience for guests. It is crucial to understand the submission guidelines to avoid these issues.
- Insufficient Parking: If the form is not submitted on time, there may be not enough parking spaces reserved.
- Higher Costs: Late submissions could lead to increased fees due to demand.
- Event Disruption: Guests may arrive and find no available parking, affecting event flow.
- Compliance Issues: Not following the guidelines may result in non-compliance with university policies.
How do I know when to use this form?
- 1. Large Gatherings: Events expecting significant attendance require this form for parking.
- 2. Guest Speakers: If hosting guests, this form is needed to manage their parking.
- 3. Departmental Events: Any event organized by a department must utilize this form for parking.
- 4. Workshops and Conferences: Professional events should complete this form for resource allocation.
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Is there a size limit for the PDF?
There are no strict size limits, but larger files may take longer to process.
Can I use this for recurring events?
Yes, you can easily modify the details for each event as needed.
What happens if I submit late?
Late submissions may not be approved, potentially affecting parking arrangements.
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