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How do I fill this out?
To fill out this form, you need to complete the departmental details and payment amounts. Ensure you correctly enter all monetary values and necessary identification numbers. Check the completed form for accuracy before submission.
How to fill out the Cash Remittance Voucher Details and Instructions?
1
Enter the document number, date, department name, contact person, and extension.
2
Fill in either the detail code and amount or the fund, organization, account, and program details.
3
Specify activity and location if applicable.
4
Enter the total cash, checks, Visa, MasterCard, Discover, and other payment details.
5
Get approval and submit the form to the correct department.
Who needs the Cash Remittance Voucher Details and Instructions?
1
University departments that need to submit cash payments.
2
Staff responsible for maintaining financial records.
3
Accounts Payable department for reimbursement purposes.
4
Bursar's Office for accurate financial tracking.
5
Individuals processing travel expense reports and purchase orders.
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Click on the fields you need to edit and enter the required information.
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4
Review the completed form for accuracy.
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Save and download the edited PDF for submission.
What are the instructions for submitting this form?
Submit the completed Cash Remittance Voucher to the Office of the Bursar, located at Wright State University. If the deposit is to reimburse a payment previously made, forward the form to Accounts Payable, 301 University Hall, referencing the appropriate form number. For any questions or assistance, contact the Office of the Bursar at (937) 775-5650. Always ensure that the form is accurately completed and all necessary approvals are obtained before submission.
What are the important dates for this form in 2024 and 2025?
Refer to university guidelines for submission deadlines related to fiscal year-end and quarterly reporting for 2024 and 2025.
What is the purpose of this form?
The purpose of the Cash Remittance Voucher is to provide a standardized method for departments at Wright State University to record and submit various cash payments. This form ensures that all financial transactions are accurately documented and accounted for. Proper completion and submission of this form are essential for maintaining fiscal responsibility and transparency within the institution.
Tell me about this form and its components and fields line-by-line.
- 1. Document Number: A unique identifier for the voucher.
- 2. Date: The date the voucher is being filled out.
- 3. Department Name: The name of the department submitting the voucher.
- 4. Contact Person: The individual responsible for the form.
- 5. Ext.: Extension number for the contact person.
- 6. Detail Code: Code representing specific details of the payment.
- 7. Amount: The monetary value being submitted.
- 8. Fund: The fund from which the payment is sourced.
- 9. Organization: The organization within the university handling the payment.
- 10. Account: The account number related to the payment.
- 11. Program: Program code for the payment.
- 12. Activity: Optional field for activity code.
- 13. Location: Optional field for location code.
- 14. Total (PAGE 1): Total amounts of the various payment types.
- 15. Department Notes: Any additional notes from the department.
- 16. Approved By: Signature of the approving authority.
What happens if I fail to submit this form?
Failure to submit the Cash Remittance Voucher could result in delays in processing payments and discrepancies in financial records.
- Delayed Payments: Payments will not be processed on time, causing inconvenience and potential financial issues.
- Inaccurate Financial Records: The university's financial records will be incomplete or inaccurate, leading to auditing problems.
- Non-compliance: Failure to submit may result in non-compliance with university policies and procedures.
How do I know when to use this form?
- 1. Departmental Payments: Submit cash payments from your department to the Bursar's Office.
- 2. Reimbursements: Use this form for reimbursing payments made through a D.P.O or travel expense report.
- 3. Purchase Orders: Record payments related to purchase orders or blanket purchase orders.
- 4. Financial Tracking: Maintain accurate records of all cash transactions within your department.
- 5. Audit Preparation: Ensure all payments are documented properly for auditing purposes.
Frequently Asked Questions
How do I fill out the Cash Remittance Voucher?
Follow the steps to complete the department and payment details accurately. Review the form before submission.
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What if I make a mistake on the form?
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Where do I submit the completed form?
Submit the completed form to the Office of the Bursar or the appropriate department for processing.
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